27RQ0196/FY27 UPS Maintenance Service
Open State & local contract opportunity Posted
- Solicitation number
- SRC0000037529
- State
- Alabama
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from alabamabuys.gov. Updated .
About this opportunity
The State of Alabama Office of the Chief Procurement Officer is soliciting bids for a one-year UPS maintenance agreement under solicitation 27RQ0196/FY27, with responses due November 6, 2026 through the Alabama Buys platform. The jurisdiction is listed as Clarke County. Suppliers must register in Alabama Buys and submit electronically. Foreign corporations must register with the Alabama Secretary of State, and suppliers employing one or more employees in Alabama must comply with E-Verify. Suppliers must provide proof of qualifications after bid opening.
The scope covers parts and labor on one UPS and its batteries at 5898 CR 41, Clanton, Alabama, under a Full Coverage (Gold) Semi Annual PM Agreement. Coverage applies to failed components under normal wear and tear, excluding batteries, capacitors, and fans treated as consumables, and excluding proactive full-bank capacitor, fan, and battery replacement. The agreement requires one Major PM and one Minor PM per cycle, with the Major PM including electrical connection inspection, voltage readings using Fluke test equipment, and full-service reports to a designated contact. Battery maintenance includes visual inspection, leakage checks, date-code verification, and load testing of each battery with a written status report. Corrective service runs 24 hours a day, 7 days a week, 365 days a year, with phone response under one hour and guaranteed eight-hour onsite response. PM visits occur during normal working hours.
The contract term is one year, with annual renewal by written agreement of both parties. Total cost may not exceed $25,000, including the original agreement and any renewals, or five years from the effective date, whichever the source limits. Price escalation requests may be considered if material or labor costs increase significantly, limited to 5 percent of the annual contract cost and subject to written approval by both parties. The State reserves the right to conduct price reasonableness and cost realism analysis on all bids. The State is exempt from sales tax, and suppliers must accept multiple forms of electronic payment at no additional cost.
Opportunity text
Description and Specifications 1) year maintenance on listed equipment. Covering labor and all parts that have failed under normal wear and tear (excluding batteries, capacitors & fans as they are consumables). The Full Coverage (Gold) Semi Annual PM Agreement includes (2) Preventive Maintenance (PM) visit: (1) Major PM and (1) Minor PM services and corrective maintenance as required. Corrective service is 7x24x365 with phone response less than ½ an hour, and (8) eight-hour onsite response. The PM visits will be scheduled during normal working hours. Scope Of Work Includes Semi Annual Preventative Maintenance Service on UPS and Batteries, one Major PM and one Minor PM. Guaranteed 8 hour on site emergency response, 7 days/week, 24 hours/day. Includes parts and labor on covered UPS equipment (excluding proactive full bank capacitors, fan & battery replacement). Includes labor and travel coverage 7 days/week, 24 hours/day. Service performed by professionally trained service technicians. Service Details UPS Maintenance during a Major PM will consist of the following on the listed equipment: Check all electrical connections for signs of heat. Clean unit of dirt, and debris. Check all fans for proper operation. Check and record all voltage readings, using Fluke test equipment. Provide Full-service reports to designated contact. Provide any recommendations to enhance customer's uptime and reliability. Check all AC and DC filter cap connections. Check all electrical nuts and bolts for tightness. Check room temperature. Minor PM will consist of visual inspection only Battery Maintenance during a Major PM and Minor PM will consist of the following: Visual inspection of batteries. Visual check of batteries for signs of leakage. Check battery date code. Load test each battery and provide a written report on the status of the batteries. Provide any recommendations to ensure UPS will operate properly during an outage. UPS Information 5898 CR 41, Clanton, AL - (1) UPS & Batteries Eaton- 9355 20 EY483KXX19 -108 -batteries Semi-Annually 5898 CR 41, Clanton, AL - (1) UPS & Batteries Eaton -9355 20 EY483KXX16 Y-108- batteries Semi-Annually 898 CR 41, Clanton, AL - (1) UPS & Batteries Eaton -9390 80 EF401CAB12- 40 batteries -Semi-Annually Any Questions please call Jeff Green at 205-415-7288 Email: jeff.green@ema.alabama.gov
Files
| File | Type | Posted |
|---|---|---|
| DOPQQBPV4.08.26.pdf |
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