27IT0014/Monitor tower lights-Clanton

The State of Alabama Emergency Management Agency is requesting proposals for tower obstruction light monitoring services at its Clanton facility (5898 County Road 41, Clanton, AL 35046) for fiscal year 2027/2028, with proposals due October 22, 2026.

The scope encompasses monthly confirmation of obstruction light operation with written reports, immediate notification to the State and FAA filing upon any failure within 30 minutes, quarterly manual testing with on-site visits to simulate failures and verify automatic monitoring function, and annual visual inspection of lighting systems and hardware integrity via tower climb or drone flight. The vendor must furnish and maintain all monitoring equipment; ownership remains with the vendor, and equipment returns at contract end. The State will provide on-site internet for equipment communications.

The contract term extends up to five years with potential annual renewals, not to exceed $25,000 total contract cost. Price escalations are limited to no more than 5 percent of annual contract costs and require written approval from both parties.

Vendors must register in Alabama Buys and submit responses electronically through that platform. Compliance requirements include Alabama sales tax exemption provisions, E-Verify employment verification for workers employed within Alabama, and Disclosure Statement requirements for contracts exceeding $25,000. The State reserves the right to request written proof of qualifications including manufacturer authorizations, professional licenses, and insurance certificates. Vendors must accept multiple forms of electronic payment at no additional cost to the State.

Evaluation follows the State of Alabama Office of the Chief Procurement Officer's Standard Terms and Conditions for Quick Quotes, which applies cost realism and price reasonableness analysis. Late payment penalties follow rates established under Code of Alabama Section 41-16-3.