27FF0038/Metasys Control System HVAC

The Alabama Emergency Management Agency (AEMA) is soliciting preventive maintenance services for HVAC systems at its facility in Clanton, Alabama, with responses due October 19, 2026. This is a Quick Quote solicitation under the State of Alabama Office of the Chief Procurement Officer, with no stated set-aside or preference program.

The scope encompasses preventive maintenance on air handling units, chillers, building automation systems, variable refrigerant flow systems, heat pumps, variable air volume boxes, and related HVAC equipment at 5898 County Road 41, Clanton, Alabama 35046. The contract may be renewed annually by written agreement up to a total contract cost of $25,000 or a maximum term of five years from the effective date.

Suppliers must register in Alabama Buys and submit responses electronically through the Public Solicitation site. Site visits may be arranged by contacting Karry Honeycutt at (205) 258-9469 or karry.honeycutt@ema.alabama.gov. The State reserves the right to conduct cost realism and price reasonableness analysis on all bids at the Chief Procurement Officer's discretion. Suppliers must be registered in Alabama and in compliance with sales tax collection and remittance requirements. Those employing workers in Alabama must verify E-Verify enrollment prior to award, with documentation required within five calendar days of notification. Price escalation requests may be considered during performance if material or labor costs increase significantly, provided increases do not exceed five percent of annual contract cost. The State accepts multiple electronic payment forms at no additional cost to the supplier, including state-issued credit cards, P-cards, and electronic fund transfers and maintains the right to cancel for convenience with notice as practicable.