The Town of Needham Department of Public Works is requesting sealed bids for replacement of a submersible pump, motor, variable frequency drive, and harmonic filter at Well 1A, with installation of a thermal heat sensor, under IFB 27DPW049G, with bids due July 21, 2026 at 1:00 PM.

The contractor must furnish and deliver all specified equipment to the Town; installation will be performed by the Town's on-call contractors. Site visits to the Charles River water treatment facility can be arranged by contacting the facility manager. The contract term runs from execution through December 31, 2026.

All bidders must demonstrate a minimum of three continuous years in business and provide owner contact information for five similar projects completed within the last five years. Prevailing wage requirements under MGL Chapter 149, Section 27B apply, requiring submission of certified weekly payroll records. The contractor must respond to emergency calls within two hours and to scheduled work within two weeks; noncompliance carries penalties of $500 per business day.

The Town is exempt from federal excise tax and Massachusetts sales tax — bidders must exclude these from proposals. Fuel surcharges and vehicle surcharges are prohibited. No bid deposit, payment bond, or performance bond is required. Payment terms are net 30 days from receipt of invoice or product/service, whichever is later.

Written questions are due July 14, 2026 at 12:00 PM. Contract award is anticipated in July 2026, contingent upon approval by the Town Manager and Town Counsel. The Town reserves the right to reject any or all bids and to award to the lowest responsive and responsible bidder. The IFB package is available at 500 Dedham Avenue, Needham, MA 02492 and online at https://www.needhamma.gov/bids.aspx.

27DPW049G - Well 1A Pump Replacement

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