27DPW049G 1

Town of Needham Department of Public Works

Public Services Administration Building, 500 Dedham Avenue Needham, Massachusetts 02492

Telephone (781) 455-7550

ACKNOWLEDGEMENT OF RECEIPT

Release Date July 2, 2026

Bid Title Well 1A Pump Replacement

27DPW049G 27DPW049G

Number of Documents

The Bid Package consists of 2 PDF documents. Returning this form confirms receipt of all the documents.

Pre-Bid Meeting NA

Questions Due July 14, 2026, at 12:00PM

Bids are Due July 21, 2026, at 1:00PM to the Administration Office of the Department of Public Works located at the Public Services Administration Building, 500 Dedham Ave., Needham, MA, 02492

Please provide the requested information below as acknowledgment that you have received our bid package noted above. It is recommended that interested bidders complete this acknowledgment and return via email to dpwbids@needhamma.gov. Only by doing this, will the Town be able to provide notification of any addenda or answered questions relating to this bid. Only those companies or individuals shown on the Distribution Register will receive addenda to this bid. By completing and returning this acknowledgement will ensure you are recorded on the Distribution Register.

Proposals from companies or individuals not acknowledging the addenda may be rejected as not responsive.

Name of Company or Individual

Name / Title of Contact

Address

City/Town, State, Zip Code

Telephone Number

Fax Number

Email Address

Signature

Date

Addenda will be posted to the Town’s website. Please check the website for addenda before submitting your bid to the Town. Bidders who access the bid package from the Town’s website are responsible for checking the website periodically for any addenda that may be issued by the Town.

27DPW049G 2

Well 1A Pump Replacement

27DPW049G

Release Date July 2, 2026

Pre-Bid Conference NA

Deadline for Questions July 14, 2026, at 12:00PM to dwpbids@needhamma.gov

Bids Due July 21, 2026 at 1:00PM at the Administration Office of the Public Works Department, 500 Dedham Ave., Needham, MA 02492

27DPW049G 3

(Advertised in the Hometown Weekly issue of Thursday, July 2, 2026)

(Advertised on the MNPA’s website, Thursday, July 2, 2026) (Published in Good and Services issue of Monday, June 29, 2026 )

(Advertised in CommBuys on Thursday, July 2, 2026)

LEGAL NOTICE

Town of Needham Invitation for Bid (IFB)

Bid # 27DPW049G

The Town of Needham is accepting sealed bids for a Well 1A Pump Replacement. Copies of the Invitation for Bid (IFB) package will be available beginning July 2, 2026, at the Administration Office of the Public Works Department, 500 Dedham Ave., Needham, MA 02492 during normal business hours, or from the Town’s web site www.needhamma.gov/bids.aspx and will be available until submission deadline.

Sealed bids must be submitted no later than July 21, 2026, at 1:00PM to the Administration Office of the Public Works Department, Town of Needham, 500 Dedham Ave., Needham, MA 02492. LATE BIDS WILL NOT BE CONSIDERED. Bids will be publicly opened after submission deadline. The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.

Kathleen King Town Manager

July 2, 2026

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IFB

Index

Description Page Acknowledgement of Receipt 1 Title Page 2 Legal Notice 3 Index 4 Procurement in Brief 5

PART 1 – GENERAL CONDITIONS AND REQUIREMENTS

1. About Needham

2. Intent

3. Quantities

4. General Contract Terms

5. Questions

6. Information about Changes to the Bid (Addenda)

7. Bid Deposits and Bonds

8. Minimum Wage Rates (Prevailing Wages)

9. Payment and Discount Terms, Adjustments for Incomplete or Unacceptable

Work

10. Bid Modifications or Withdrawals

11. Premature Opening of a Bid

12. Unexpected Closure or Delays

13. Late Submissions

14. Rejection of Bids

15. Taxes

16. Public Records

17. Conflict of Interest

18. Other Notices

19. Pre-Bid Conference

20. Tie Breaker Rule

21. Contract Award

22. Submission Requirements

PART 2 – SCOPE OF SERVICES / PRODUCT SPECIFICATIONS 14

PART 3 – CHECKLIST AND REQUIRED FORMS FOR SUBMISSION

1. Checklist

2. Bidder Information Response

3. Certificate of Good Faith

4. Certificate of Compliance with Massachusetts Tax Laws

5. Certificate of Authority

6. Professional Reference Form

7. Non-Submittal Response Form

8. Bid Price Form

Appendices

• Specimen Agreement

Separate Document

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IFB

Procurement in Brief

Primary Procurement Contact Katie Bamber, Administrative Analyst 781-455-7550 x72229

Contract Manager Michael Retzky: Superintendent Water, Sewer & Drain Division

Bid Package Available

July 2, 2026 - Information and details of bidding requirements may be obtained at the Administration Office DPW, PSAB, 500 Dedham Ave., Needham, MA 02492, or online at the Town’s web site http://www.needhamma.gov/bids.aspx

Pre-Bid Meeting NA

Bid Deposit Not Required.

Deadline for Written Questions

July 14, 2026 at 12:00PM By Mail: DPW - 500 Dedham Ave., Needham, MA 02492

By Email: dpwbids@needhamma.gov Questions are to be clearly labeled as:

QUESTIONS - Well 1A Pump Replacement, 27DPW049G

Addenda

If any changes are made to this bid, an addendum will be issued. Addenda will be posted on the Town’s webpage and emailed to all bidders on record as having received the bid package.

When and where bids are due

1:00PM July 21, 2026, Administration Office DPW, PSAB, 500 Dedham Ave. Needham, MA 02492.

LATE BIDS WILL NOT BE CONSIDERED

Where bids will be opened Charles River Room, PSAB, 500 Dedham Ave., Needham, MA, 02492, after submission deadline

Number of Required Paper Copies 1 copy

Contract Award Anticipated July 2026 Approval of Town Manager and Town Counsel is

REQUIRED

Contract Length This agreement will start upon execution and expire December 31, 2026.

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Upon Award of Contract

Payment Bond Will NOT be Required

Performance Bond Will NOT be Required

Insurance Refer to Contract Terms

* Any delivery received after the due date and time will not be addressed. The time/date stamp located in the receiving office will govern for the date and time requirements mentioned in the table above and throughout this document. Please allow enough time for delivery.

** The time for award may be extended by the Town. The Town reserves the right to change, delay, cancel, or expedite the contract award date. The Bidder agrees that the offer is effective for (a) at least ninety (90) calendar days from the opening date of the bids

(b) a contract is executed, or (c) this bid is cancelled, whichever of (a), (b) or (C) occurs first. The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.

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PART 1 – GENERAL CONDITIONS AND SUBMISSION REQUIREMENTS

1.01 About Needham

The Town of Needham is located in Norfolk County, 10 miles southwest of Boston. It is bordered on the west and northwest by the Town of Wellesley, on the north and northeast by the City of Newton, on the east by the West Roxbury section of the City of Boston, on the southeast by the Town of Dedham, and on the south by the Towns of Westwood and Dover. Needham has a population of 28,886 (2010 Federal Census) and occupies a land area of approximately 12.75 square miles. Established as a town in 1711, Needham is governed by a representative form of town meeting and a five-member Board of Selectmen. The day-to-day management is under the direction of a Town Manager. School affairs are administered by a seven-member School Committee and a Superintendent of Schools. The Town is classified as an economically developed suburb with above average wealth levels and higher education attainment. The Town has an “AAA” credit rating from Standard and Poor’s.

The Town provides a full range of governmental services including police and fire protection, emergency medical services, collection, disposal, and recycling of solid waste, sewers, streets, water services, health and human services, town library, and recreation. The Town also provides public education in grades kindergarten through twelve. The Town operates 1 pre-school, 5 elementary schools (K – 5), 1 sixth-grade center, 1 middle school (7 - 8), and a senior high school (9 – 12). Technical education is offered to grades nine through twelve by the Minuteman Regional Vocational Technical School District. The total expenditures in the most recent fiscal year exceeded $160 million.

1.02 Intent

The Town of Needham is circulating this Invitation for Bids (IFB) with the intention of acquiring bids for Well 1A Pump Replacement. All bids are subject to the provisions of M.G.L. Chapter 30B. The Town will award the contract to the lowest responsive and responsible bidder. The Town of Needham reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.

Such actions will be deemed to be in the best interests of the Town. Unless sooner rejected or accepted, all bid proposals must be firm and continue in effect for ninety calendar days (90) following the date of bid opening.

The intention of this IFB is to supply and deliver the equipment as specified.

1.03 Quantities

Unless otherwise stated, the quantities set forth herein are ESTIMATES ONLY. Any quantities indicated on the Bid Price Form or elsewhere in the bid package are estimates only and are given solely as a basis for the comparison of bids. The Vendor shall have no claim for additional compensation, or refuse to do the work called for, or provide the requested items, by reason of the actual quantities involved being greater or lesser by any amount than those called for in the bid.

1.04 General Contract Terms

The successful Bidder must enter into the Form Agreement prepared by Town Counsel (Sample Available Online). In accordance with Massachusetts General Laws, the contract continuation beyond first year is subject to annual appropriation and/or availability of funding.

The Town may terminate the Contract at any time upon written notice for any reason including its own convenience or for cause, including but not limited to, failure to perform the work required under the contact, failure to document satisfactorily to the Town amounts being charged, failure to have any necessary local, State or Federal licenses and/or permits, failure to pay any and all required taxes, failure to comply with any local, State or Federal regulations pertaining to services to be provided, failure to promptly correct any performance or lack of performance which conflicts with the Town's use, and failure for satisfactory behavior of all staff and management. In the case of a termination for cause, the Town shall give the Contractor a written notice as provided in the Agreement.

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1.05 Questions Regarding Bid

The Bidder shall be satisfied as to the requirements to enable intelligent preparation of your bid. The Bidder shall be familiar with all the Bid material requirements and documents before submitting the bid in order that no misunderstanding shall exist. Bidders shall promptly raise the issue of any ambiguity, inconsistency or error, which they may discover upon examination of the bid documents, specifications, services, work site or any other conditions which may apply. No allowance will be made for any claim that the bid is based on incomplete information.

Inquiries concerning any part of this Bid shall be directed to the individual(s) listed under the Procurement in Brief. Bidders should note that oral communications are not binding on the Town and only written responses by the Town will be considered. All requests/questions must be submitted in writing.

Questions may be delivered by hand, fax or email as referenced under the Procurement in Brief by the deadline. Questions that may be asked during any pre-bid conference should also be sent in writing in order to receive an official response. Requests properly presented that in the opinion of the Town require interpretation, correction, or change in the Bid Documents will result in an issuance of an Addendum to the Bid Documents. Such Addendum shall subsequently become part of the contract. The Town will forward responses to all persons who are on record as receiving the bid package. Questions received after the due date will not be responded to unless the Town determines it is necessary. Bidders, please allow enough time for hand delivery.

1.06 Information about Changes to the Bid (Addenda)

In the event that changes/additions are made to this bid, an addendum will be issued to every person (entity) on record as receiving the bid package. Addenda will be emailed, if an email address was not provided, then it will be faxed. If a fax number was not provided, then the addenda will be mailed. Addenda will also be posted to the website. Please check back on the website for addendums before submitting your bid to the Town. Bidders may not be notified individually of Addendums.

1.07 Bid Deposits, Bonds, Insurance, and Indemnification

Refer to the Procurement in Brief section to see whether bid deposits, surety, payment and/or performance bonds are required.

1.07.01 Bid Bond – NOT REQUIRED

If a bid deposit is required, it must be made payable to the TOWN OF NEEDHAM in the form of a bid bond, or cash, or a certified check or a treasurer’s check issued by, a responsible bank or trust company. A bid bond shall be (a) with a surety company qualified to do business in the Commonwealth of Massachusetts and satisfactory to the Town, and (b) conditioned upon the faithful performance by the principal of the agreements contained in the bid. The bid deposit shall be in the amount specified in the request for Bids.

Bid deposits of the three (3) lowest bidders will be returned upon the issuance of the contract or bid is cancelled whichever is later. Bid deposits of all other bidders will be returned within 15 days of the bid opening date.

1.07.02 Payment Bond – NOT REQUIRED

a) The contractor shall furnish a payment bond from a surety company qualified to do business under the laws of the Commonwealth of Massachusetts and satisfactory to the Town, in an amount of one half of the total contract price for payment for labor performed or furnished and materials used or employed therein, when the contract is executed.

b) It is distinctly agreed and understood that any changes made in the specifications for this work, whether such changes increase or decrease the amount of work required, or any change in the manner or time of payments made by the Town to the contractor, shall in no way void, release or affect the liability and surety on the bond given by the contractor.

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1.07.03 Performance Bond – NOT REQUIRED

In accordance with Massachusetts General Laws Chapter 149, Section 44E, prior to execution of a contract pursuant to this section, the CONTRACTOR shall furnish to the OWNER payment bond and a performance bond of a surety company qualified to issue bonds in the Commonwealth and satisfactory to the OWNER each in the sum of the contract price. The performance bond shall remain in full force and effect for at least one year after the project’s completion, and longer if required covering guarantees and/or pending claims.

OR In accordance with Massachusetts General Laws Chapter 149, Section 29, prior to execution of a contract pursuant to this section, the CONTRACTOR shall furnish to the OWNER a payment bond of a surety company qualified to issue bonds in the Commonwealth and satisfactory to the OWNER in the sum of at least one half the contract price. OR Prior to execution of a contract, the CONTRACTOR shall furnish to the OWNER such payment bond and a performance bond of a surety company qualified to issue bonds in the Commonwealth and satisfactory to the OWNER in the amounts requested by the OWNER in the bid specifications. Any performance bond shall remain in full force and effect for at least one year after the project’s completion, and longer if required covering guarantees and/or pending claims.

Insurance

Bidder awarded a contract under this bid must provide proof of insurances in at least the minimum amounts required in the contract and when requested shall name the Town of Needham as an additional insured for the amounts written.

The Bidder awarded a contract shall deposit with the Town Certificates of Insurance for the coverage required, in form and substance satisfactory to the Town, and shall deliver to the Town new policies and certificates thereof for any insurance about to expire at least ten (10) days before such expiration. All such insurance policies shall contain an endorsement requiring thirty (30) days written notice to the Town prior to cancellation of change in coverage, scope or amount of any such policy or policies. Compliance by the Bidder with the insurance requirement, however, shall not relieve the Bidder from liability under the indemnity provisions.

Indemnification

The Bidder shall indemnify, defend, and save harmless the Town and all of the Town’s officers, agents and employees from and against all suits and claims of liability of every name and nature, including costs of defending any action, for or on account of any injuries to persons or damage to property of the Town or any person, Contractor, corporation or association arising out of or resulting from any negligent act, omission, or negligence of the Bidder, its subcontractors and its and their agents or employees in the performance of the work covered by the Contract and/or failure to comply with terms and conditions of the Contract, but only in respect of such injuries or damages sustained during the performance and prior to the completion and acceptance of the work covered by the Contract and to the extent such injuries or damages are not covered by the Town’s insurance. The foregoing provisions shall not be deemed to be released, waived or modified in any respect by reason of any surety or insurance provided by the Bidder under the Contract.

1.08 Prevailing Wages

The state prevailing wage law, MGL Chapter 149, Section 27B requires contractors and subcontractors to submit certified payroll records to the Town. Contractors and subcontractors must submit weekly payroll records either by (1) first class mail, or (2) electronic mail. Furthermore, every weekly submittal of payroll records must contain a signed statement by the employer that indicates (1) that the records are correct, and (2) the rate of wages that each worker receives. Please feel free to contact the Department of Labor Standards at (617) 626-6953 if you have any questions. Questions about enforcement of the prevailing wage law may be directed to the Attorney General’s Fair Labor and Business Practices Division at (617) 727- 3465.

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1.09 Payment and Discount Terms, Adjustments for Incomplete or Unacceptable Work

Payment and Discount Terms

Payment terms for the Town of Needham are net 30 days. Indicate discounts, if any, for payments made less than 30 days. The Prompt Payment Discount “Clock” begins at the date of receipt of the invoice, or the date of the receipt of the product or service, whichever occurs later.

The unit bid price shall be the basis for payment for purchased items or services. Payment shall be based on the items or services purchased. Invoicing may be performed after delivery, work has been completed, or monthly, for items or services that have been fulfilled.

Invoices are to itemize charges for labor, equipment, and supplies. The Town will not be responsible for payment of any charges not itemized to the Town’s satisfaction. Pre-payment is NOT allowed. Invoices must include the Town’s purchase order number. The Purchase Order number will change with each fiscal year.

Invoices for additional services must include the date and times of the work, the type of the services performed, the number of hours or units to be charged, and the name of the person who authorized the work. They are to be sent in duplicate directly to the Town’s designee for processing and are not to be included on the regular monthly invoice.

Adjustments for Incomplete or Unacceptable Work

The Town reserves the right to withhold payment for incomplete or unacceptable work, as outlined in this IFB. The Town shall provide notice of any work that is deemed to be incomplete or unacceptable, for which the Vendor shall rectify that condition to the satisfaction of Town. The Town will also reduce the bill for any services deemed unsatisfactory. At no time will penalty assessment be recoverable by the Vendor.

The Vendor shall take all proper precautions to protect Town and private property from damage and/or loss.

Should any damage to, and/or loss of, property be caused by the Vendor, the Vendor will be required to make repairs and/or restitution immediately at its expense.

1.10 Bid Modifications or Withdrawals

Bids may be corrected, modified, or withdrawn prior to the submission deadline; requests to do so must be received in writing to the Town Manager. After the submission deadline, bids may not be changed. Minor mistakes may be waived by the Town.

1.11 Premature Opening of a Bid

The Town will not be responsible for the premature opening of any bid not properly identified. The Town may reject bids which are incomplete, not properly endorsed, or signed, or which otherwise are contrary to these instructions.

1.12 Unexpected Closure or Delays

If, at the time of the scheduled bid submission deadline, the designated location for delivery of the bid is closed due to uncontrolled events such as fire, snow, ice, wind, building evacuation or other the deadline will be postponed until the same time on the next normal business day. Bids will be accepted at the same location until that date and time.

1.13 Late Submissions

The Town assumes no responsibility for late submissions due to mail, courier, or delivery problems. LATE

BIDS WILL NOT BE CONSIDERED.

27DPW049G 11

1.14 Rejection of Bids

The bid must satisfy all the requirements in order to be considered for award. Failure to complete the required forms, answer any questions, or provide the required documentation will be deemed NON- RESPONSIVE and result in rejection of the bid unless the Town determines that such failure constitutes a minor informality that can be corrected without prejudice to other Bidders. A bid may be rejected if the Bidder:

Fails to adhere to one or more of the provisions established in the bid package;

Fails to submit its bid by the time or in the format specified herein or to supply the minimum information requested herein;

Fails to submit its bid to the required address on or before the specified submission deadline;

Misrepresents its service or provides demonstrably false information in its bid, or fails to provide material information.

1.15 Taxes

Purchases made by the Town are exempt from the payment of all Federal excise tax and the payment of Commonwealth of Massachusetts sales tax and any such taxes must not be included in the bid prices. If requested, the Town will provide the awarded bidder with a copy of the Certificate of Exemption.

1.16 Public Records

Under the Massachusetts General Laws, the Town cannot assure the confidentiality of any materials or information that may be submitted by a contractor in response to this Bid. Thus, contractors who choose to submit confidential information do so at their own risk. All bids or other materials submitted by the contractor in response to this Bid will be open for inspection by any person and in accordance with Massachusetts General Laws, Chapter 66 (Public Records Law). Any statements reserving any confidentiality or privacy rights in the submitted responses or otherwise inconsistent with these statues will be void and disregarded.

1.17 Conflict of Interest

By execution of a contract with the Town of Needham, the Bidder acknowledges that the Town of Needham is a municipality for the purposes of Massachusetts General Laws, Chapter 268A (the Massachusetts conflict of interest statute), and agrees, as circumstances require, to take actions and to forbear from taking actions so as to be in compliance at all times with the obligations of the contractor based on said statute.

1.18 Other Notices

The consideration of all bids and subsequent selection of the successful applicant shall be made without regard to race, color, sex, age, handicap, religion, political affiliation or national origin.

The Bidder shall adhere to the provisions of the Fair Employment Practices Law of the Commonwealth (Massachusetts General Laws, Chapter 151B).

The provisions relating to non-discrimination and affirmative action in employment shall flow through all contracts and subcontracts that the successful Bidder may receive or award as a result of this contract.

Any services provided by the Bidder shall be rendered through a professional services contract; the Bidder will not be considered an employee of the Town and will not receive any benefits of an employee.

The Bidder shall comply with Massachusetts General Laws, Chapter 66A if the Bidder becomes a "holder" of "personal data". The Bidder shall also protect the physical security and restrict any access to personal or other Town data in the Bidder's possession, or used by the Bidder in the performance of the Contract, which shall include, but is not limited to the Town's public records, documents, files, software, equipment or systems.

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1.19 Pre-Bid Conference

Refer to Procurement in Brief for details, if any.

1.20 Tie Bid

In the event that there is a tie bid between two (2) responsive and responsible bidders, the award of the contract will be determined by a coin toss. The bidder’s whose submission was received earliest shall be assigned “Heads” in the coin toss. In the event that there is a tie bid with three (3) or more responsive and responsible bidders, the award shall be made by a draw by lot limited to those bidders. The coin toss/draw by lot shall be scheduled within two (2) business days from when it was determined by the Town to be a tie bid. The bidders involved shall be given an opportunity to attend. The coin toss/drawing shall be witnessed by at least three (3) Town officials. The tie breaker event shall be held at the Needham Town Hall during regular business hours.

1.21 Contract Award

The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.

The Town will review all bids and will award the contract to the lowest responsible and eligible bidder based upon the total bid price, including any selected add alternates.

The Town herein declares its express purpose not to award the contract to any Bidder unable to furnish evidence, satisfactory to the Town, that it has sufficient ability, experience, and capital to execute and complete the work in accordance with the contract. If requested, any Bidder may be required to demonstrate financial stability satisfactory to the Town.

The Town Manager is the awarding authority for the contract. Further the contract will not be binding until it has been approved as to form by Town Counsel. Award, payment and performance obligations shall depend on the availability and appropriation of funds.

The Town reserves a period up to ninety (90) calendar days following the opening of the bids in which to evaluate and award the contract.

Upon bidder selection, the Town of Needham will mail or email the contract to be executed by the Bidder, who will returned the required number of copies with the required insurances and bonds. The Town of Needham will then counter-sign the contracts and will return one complete contract to the Bidder. Unless otherwise noted by the Town, the terms and conditions contained therein are NOT negotiable.

1.22 Submission Requirements

Quality Requirements

All bidders must furnish proof of a minimum of three (3) continuous years in business.

All bidders must provide owner contact information for five (5) projects of similar nature and scope completed within the last five (5) years.

The bidder shall submit their proposal upon the bid forms supplied within these specifications. The bidder shall specify the unit prices as requested for each bid item. All bids shall be signed correctly with ink; in order to qualify, the bidder must provide bids for each required item within a section.

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Submission Requirements

1. The bid is to be submitted and addressed as follows: Director of Administration, PSAB, 500 Dedham Ave., Needham, MA 02492.

2. The bid is to be clearly marked: IFB 27DPW049G, Well 1A Pump Replacement.

3. Bidder must acknowledge all addenda related to this IFB, if any.

4. Bidder must submit a completed Bid Form A: Bid Form or an exact copy, signed by an individual authorized to negotiate for and contractually bind the Bidder. All prices must be reflective of all costs for delivery. No price adjustments will be allowed. Fuel surcharges or vehicle surcharges or adjustments will not be allowed.

5. Bidder must submit a completed Bid Form B: Bidder Information Response form.

6. Bidder must submit a completed Bid Form C: Authentication Form.

7. Bidder must submit a signed Bid Form D: Certificate of Good Faith.

8. Bidder must submit a completed Bid Form E: Certificate of Compliance with Massachusetts Tax Laws or Certificate of Good Standing issued by the Massachusetts Department of Revenue.

9. Bidder must provide the required number of references. For each, provide the following: a contact person and title, customer’s name, address, telephone number, email, and a brief description of the actual services provided (sample format included in bid package).

10. Bidder must submit a completed Bid Form F: Certificate of Authority (attached) or Corporate Resolution; if applicable.

11. Bids must be received and time stamped no later than the deadline stated in the Procurement Schedule (Where and When Bids are Due). LATE BIDS WILL NOT BE CONSIDERED.

12. A Bid Deposit is NOT required.

13. Delivery will be at the expense of the Bidder. Any and all damages that may occur due to packaging or shipping will be at the sole responsibility of the Bidder.

14. Any additional requirements as required in the Scope of Service.

The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.

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PART 2 – SCOPE OF WORK

2.01 General

Under these specifications, it is intended that the CONTRACTOR shall furnish equipment for the replacement of the submersible pump, motor, VFD, and harmonic filter in Well 1A, including thermal heat sensor. All equipment will be owned by the Town and installed by on-call contractors. All information which the BIDDER may require may be secured by means of a personal site visit to the Charles River water treatment facility. Arrangement for such a visit may be made by contacting the Water Treatment Facility Manager.

2.02 Hours of Work

Normal hours of work shall be between the hours of 7:00 am and 3:30 pm, Monday through Friday, unless otherwise specified. No work shall be performed on Saturdays, Sundays, Holidays, or any other times other than normal hours of work without express permission from the Director of Public Works or his designee. All work in this contract will be identified by the Director of Public Works and shall be constructed in accordance to Town Specification or as directed by the Director.

2.03 Response Time

The contractor must designate an employee or contact with the authority to speak on behalf of the contractor for initiating requests for service. The Town will select a designee or designees to initiate work on behalf of the Town.

A request for service will be generated in writing (including email, mail, and fax) for work as scheduled.

For emergency work, the first point of contact may be a phone call with a follow up written request.

Contractor must respond to emergency calls within two (2) hours after receipt of notification. Contractor must respond to on-call immediate response calls within forty-eight (48) hours after receipt of notification.

Contractor must respond to scheduled work within forty-eight (48) hours after receipt of notification and schedule work to be completed within two (2) weeks.

Failure to meet these obligations may subject the contractor to penalties of $500 per business day for noncompliance. Failure to meet these objectives may subject the contractor to loss of contract and the contractor may assess the difference between their bid price and the next lowest responsible and eligible bidder.

2.04 Supervision

The contractor shall designate a project supervisor in writing upon a receipt of awarded contract. Any change in supervision shall require the prior approval in writing of the Director of Public Works or his designee. Failure of the contractor complying with this requirement may result in the Town, after one written warning, and at its sole option, charging a penalty of $200 per day until an approved project supervisor is on site. The project supervisor shall be present at each project during the execution of work. Once project has begun, the contractor shall pursue and coordinate all work in a continuous and diligent manner until all work is completed, unless otherwise directed by the Director of Public Works or his designee. The contractor shall employ a minimum of 2 competent workers on site daily.

Failure to comply with this requirement may result in a penalty of $200 per business day of noncompliance as determined by the Director of Public Works.

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2.05 Specifications

Bid Item A – Furnish Submersible Pump and Motor for Well 1A

1. The contractor shall furnish and deliver at the site all specified equipment. Furnish submersible turbine pumps with the appropriate accessories as specified herein. Motor shall be compatible with and operated by a variable frequency drive (VFD) to be furnished under this contract. Coordinate with the existing piping and pitless adapter.

2. Basis of Payment: Equipment shall be paid for at the unit price per stated in the Bid Schedule Said unit price shall be full compensation for all equipment and necessary to complete this work in accordance with State regulations; and for all other work and expenses incidental thereto for which payment is not provided under other items.

3. Quality assurance:

a. Submersible vertical turbine pumps shall meet the requirements of AWWA Standard E102-

17. All components in contact with potable water, or water being processed to become potable water, shall be compliant with NSF 61 and shall be constructed of “Lead-free” material in compliance with NSF 372.

b. Acceptable Manufacturers:

i. Flowserve

ii. Goulds

iii. Sulzer

iv. Or equal.

c. All pumps, motors and accessories form an integrated system and as such shall be furnished by one supplier, regardless of manufacture and be responsible to the Contractor for the satisfactory operation of the entire system.

d. All the equipment shall be of the manufacturer's latest and proven design.

e. Pumping units furnished shall be complete in all particulars and ready for final assembly, installation, and operation.

4. Submittals:

a. Submit shop drawings, manufacturers' literature, maintenance data, operating instructions, and a list of spare parts and maintenance materials.

b. Submit Testing Submittals

i. Factory Certified Testing: All pumps shall be tested with a Standard Running Test as defined in the American Standard for Vertical Turbine Pumps (ANSI B58.1-1971) and latest Hydraulic Institute Performance Test Acceptance Grade 1U and in accordance with requirements of Hydraulic Institute standard ANSI/HI 14.6-2016 or latest version. Test shall be performed on the complete assembled pump for this project. Factory certified test reports including pump curves shall be submitted for approval by the Engineer before the pump is shipped.

ii. Field Acceptance Testing: Pumps shall be given a running test in the Engineer's presence to demonstrate the ability to operate without vibration or overheating, to pump satisfactorily and to meet the performance specified. Contractor shall furnish all labor, piping, equipment and materials necessary for conducting tests. Upon completion of installation, one electronic copy of the results of field acceptance tests as specified under this section shall be submitted to the Engineer.

c. Submit complete dimensions of pump and motor unit, series and types of shafts, type of bowl lining, drawings detailing all dimensions and components, locations and dimensions of passageway openings for cables, motor specifications, and specifications and drawings for all components included in this specification.

5. Warranty:

a. The pump manufacturer and the motor manufacturer shall each individually and separately warranty that the equipment they supplied under this Section fully meets the criteria specified herein and shall further warranty that the equipment is free from all defects in materials and workmanship.

b. The manufacturer's warrantees from defects shall contain a provision that the manufacturer shall repair or replace any defects including all labor and materials, to the satisfaction of and at no additional cost to the Owner, for a period of twenty-four (24) months for the

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pump and motor from the documented date of installation.

6. Products:

a. The pump shall have the following specifications:

Parameter Specification Location Well 1A Function Pump water from the well to the treatment facility Static water level (measured from well head down) 22 ft Drawdown (pumping) water level (measured from well head down)

24 ft

Operating Range 1000 - 1300 gpm Design operating point 1300 gpm @ 340 ft TDH Minimum efficiency rating 72% Fluid Water Stage 2 Type Submersible vertical turbine Pitless adapter Existing Flow sleeve diameter 10” Casing diameter 18” Drop pipe diameter 8” Well Casing Screen (measured from well head down)

57’ to 77’

Well depth 77’ Bowl material Close-grained cast iron (ASTM A48, class 30) or stainless steel, glass lined

Ni. Al. Bronze wear ring

Bowl strength Minimum strength of 30,000 pounds per square inch

Impeller material 316 SS SISI Type 316

i. Pump, equipment, and appurtenances shall be designed for continuous operation under submergence, without leakage, in the applicable well with minimum submerged depth below ground surface as specified here in.

ii. A motor heat sensor thermostat shall protect the motor against excess heat in compliance with its U.L. rating. Sensor shall reset automatically at the motor when the motor cools. The heat sensor switch will be hardware interlocked at the VFD to shut down the pump and activate an alarm. The alarm and interlock shall be manually reset at the VFD. The VFD shall have control and signal wiring to and from the PSCP to send out pump motor alarms back to SCADA.

b. The motor shall have the following specifications:

Parameter Specification

HP 150

Volts 460 Phase 3 Cycle (Hz) 60 Column Diameter 8” Motor bracket size 8” Motor speed 3600 rpm Type Submersible Service factor 1.15 Efficiency Highest possible Torque Variable

i. Motors shall comply with NEMA standard requirements. They shall be capable of continuous operation in water temperature up to 86°F (30°C). Motors shall be water cooled and lubricated and capable of continuous operation over the full capacity range without exceeding the service factor.

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ii. Motors shall be inverter-duty rated for operation with VFDs manufactured by:

1. Centripro

2. Franklin Electric

3. Eaton

4. or equal.

c. The bowls and impellers shall have the following specifications:

i. Vertical multi-stage water lubricated submersible type with submersible motor, factory assembled and lubricated.

ii. The bowl assembly shall consist of the minimum number of bowls necessary to meet the service requirements.

iii. The impeller shaft shall be of type 416 stainless steel or bronze of not less than 12% chrome content and shall be supported by bronze or neoprene bearings located on both sides of each impeller.

iv. The impellers shall be bronze or 410 stainless steel enclosed type, statically and dynamically balanced. They shall be securely fastened to the shaft with taper lock collets. Each impeller shall be fitted with Al. Bronze wear ring. They shall be adjustable vertically.

v.

Bid Item B – Furnish VFD and Harmonic Filter for Well 1A

d. The VFD shall have the following specifications:

Parameter Specification Amps (FLA) 197A Volts 460V Line and load reactors/ Harmonic Filter Included Replace wiring from VFD to well casing Included Re-work bounding and grounding Included Programming Not included Starting speed Adjustable (Refer to Specification 16469) Ramp up time Adjustable (Refer to Specification 16469) VFD parameters Refer to specification 16469

i. Contractor shall furnish and deliver at the site all specified equipment. Furnish, install, test, and program equipment.

ii. Contractor shall provide well level low and motor high temperature shut down alarms and shall be interlocked to the variable frequency drive.

iii. Contractor shall coordinate variable frequency drive Manufacturer selection with all equipment Manufacturers. Coordination, Short Circuit and Arch Flash studies are required for this gear, refer to Section 16010 for requirements.

iv. Contractor shall coordinate variable frequency drive Manufacturer selection with all equipment Manufacturers and shall be solely responsible for ensuring that the individual variable frequency drives furnished are completely compatible with all requirements and intended functions of the driven equipment.

v. Acceptable Manufacturers are Eaton, Toshiba, Square D, Cutler Hammer, or equal.

e. Variable Frequency Drive (VFD) Motor Supply Cable

i. Cable consisting of three (3) phase conductors with integral symmetrical grounding conductors, constructed of tinned stranded copper with cross-linked polyethylene insulation (XLP/XHHW-2 or approved thermoset equivalent), rated 600V or 1000V.

ii. Cable shall include an overall composite shield consisting of:

iii. Aluminum/polyester foil shield with 100% coverage, and

iv. Tinned copper braid with minimum 85% coverage,

v. In continuous contact with a minimum No. 12 AWG tinned copper drain wire.

vi. Provide a sunlight-resistant, oil-resistant, and moisture-resistant thermoset outer jacket (CPE or equivalent) suitable for wet and corrosive environments.

vii. Cable shall be listed and labeled for VFD/inverter-duty applications in accordance with UL 1277 and/or UL 2277 (Type TC-ER, WTTC, or equivalent) and suitable for installation in conduit, cable tray, and direct burial where indicated.

viii. Thermoplastic insulation types (e.g., THHN/THWN-2) are not acceptable.

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ix. Cable shall be specifically designed for inverter-duty applications and suitable for high-frequency switching, reflected wave voltage, and voltage rise times (dv/dt) associated with PWM drives.

x. Cable shall be rated for wet locations, including direct burial, where installed underground.

xi. Provide cable with low impedance symmetrical grounding conductors sized in accordance with NEC Article 250 and manufacturer recommendations for VFD applications.

xii. Acceptable Manufacturers: Belden, LAPP (ÖLFLEX), Houston Wire & Cable / Southwire, Prysmian Group, or equal.

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PART 3 – CHECKLIST AND REQUIRED FORMS FOR SUBMISSION

Company Name: __________________________________________________

Bidder has completed and returned the Acknowledgment of Receipt form (via fax or email).

Bidder has completed, signed, and enclosed the Bid Form A: Bid Price Form or an exact copy.

Bidder has completed, signed, and enclosed the Bid Form B: Bidder Information Response form.

Bidder has completed, signed, and enclosed the Bid Form C: Authentication Form.

Bidder has completed, signed, and enclosed the Bid Form D: Certificate of Good Faith.

Bidder has completed, signed, and enclosed the Bid Form E: Certificate of Compliance with Massachusetts Tax Laws or Certificate of Good Standing issued by the Massachusetts Department of Revenue.

Bidder has provided at least five (5) references on the Bid Form F: Professional Reference

Form of which at least three (3) are governmental units (municipal/county/regional district/state agency/special district).

If the bid submission is signed by someone other than the Owner/President of the company, a completed Bid Form G: Certificate of Authority of Corporate Resolution for the person who signed the proposal or a valid Corporate Resolution stating the individual has the authority to submit the proposal on behalf of the Company and can bind the Company to the contract if awarded.

Bidder acknowledged all addenda, if any

Addendum Number 1 dated ____________________ Addendum Number 2 dated ____________________ Addendum Number 3 dated ____________________ Addendum Number 4 dated ____________________ Addendum Number 5 dated ____________________

This form must be completed and filed with bid submission

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Bid Form A: Bid Sheet

Description Bid Proposal

A Furnish pump, motor, and thermal sensor $

B Furnish VFD and harmonic filter $

C Total Not To Exceed Value (Sum of A:B) $

D Prompt Payment Discount ___%/___ Days

Bidder Acknowledges Addenda #: _______________________________

Company Name: _________________________________________ Number of Years in Business: _____

Address: _________________________________________

Authorized Signature: _________________________________________ Date: _______________

Printed Name & Title: _________________________________________

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Bid Form B: Bidder Information Response

Legal Name of the Bidder: ____________________________________________________________

Company Name: ___________________________________________________________________

Company Address: _________________________________________________________________

City State Zip: ____________________________________________________________________

Company Web Address: _____________________________________________________________

Company Telephone: ________________________ Company Fax Number: ____________________

State of Incorporation (Date): ________________________________________________________

If the bidder is a partnership, give full names and addresses of all partners; and if an individual, give residential address if different from business address.

Company Contacts – Required

Individual submitting the bid: (This is the individual who should sign the Certificate of Good Faith)

Name: _________________________________ Title: __________________________________

Mailing Address: __________________________________________________________________

Telephone: __________________________________ Fax Number: _______________________

Email Address: ___________________________________________________________________

Individual to be contacted about the bid: (If different from the individual submitting the bid)

Name: _________________________________ Title: __________________________________

Mailing Address: __________________________________________________________________

Telephone: __________________________________ Fax Number: _______________________

Email Address: ___________________________________________________________________

Best Times to Contact: _____________________________________________________________

27DPW049G 22

Individual authorized to contractually bind the company: (This will be the individual whose name and title will appear in the contract documents and will execute the contract if the contract is awarded to the company)

Name: _________________________________ Title: __________________________________

Mailing Address: __________________________________________________________________

Telephone: __________________________________ Fax Number: _______________________

Email Address: ___________________________________________________________________

Best Times to Contact: _____________________________________________________________

1. Has the bid been signed by a person legally authorized to commit the Bidder (Company) to the contract, if awarded? Yes No

2. Is the Bidder prepared to provide the insurances as required? Yes No

3. Has the Bidder placed any conditions or restrictions with its bid to the Town which conflict with the Scope of Services? (If yes, the bid may be deemed conditional.) Yes No

4. Has the Bidder identified any and all exceptions to the Town’s specifications and are they included in the submission? Yes No

5. Is the Bidder prepared to execute the Town’s contract, if awarded? Yes No

Signature of the Bidder: ______________________________________________________________

Printed Name and Title of Signatory: ____________________________________________________

Date: ________________

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Bid Form C: Authentication Form

The undersigned agrees that, if selected as the contractor for any or all of the above bid items, the contractor shall be obligated to provide those services in accordance with the terms of these specifications at the bid price upon receipt of a fully executed contract.

Name of Bidder: _________________________________________________________________

Address: _______________________________________________________________________

Authorized Signature: ____________________________________________________________

Printed Name and Title: ___________________________________________________________

Date: _______________________ Phone Number: _____________________________________

Fax Number: _________________________ Email: _____________________________________

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Bid Form D: Certificate of Good Faith

CERTIFICATE OF GOOD FAITH

The undersigned hereby certifies that s/he will comply with all laws and regulations applicable to awards made subject to Massachusetts General Laws, Chapter 30B.

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Signature of individual submitting the bid or proposal

Individual Full Name (Print/Type)

Name of Business…