273-20250708155501 DSU

Delta State University is seeking sealed proposals for a comprehensive football scoreboard replacement project at Parker Field in Cleveland, Mississippi. The procurement involves removing the existing scoreboard, advertisements, and time-keeping ribbon and installing a new all-digital LED board while maintaining the existing steel posts. The proposed scoreboard will be 28'-4" tall, featuring two distinct zones: a 45' wide by 25'-4" tall video and advertisement zone, and a 45' wide by 3' tall time keeping and scoring zone. Technical specifications require an IP-65 rated digital display with a 3840 Hz refresh rate, 3 LED lamps per pixel, 10 mm true pixel spacing, 10,000 nit brightness, and a 100,000+ hour LED lifetime. The university requires a turn-key system with complete demolition, design, installation, and user training. Proposals are due on Tuesday, July 22, 2025, at 2:00 pm CST, with a preferred owner turnover date of August 22, 2025. The evaluation will be conducted by university leadership, with scoring criteria including 30% for pricing, 30% for design, 20% for references, 10% for warranty, 5% for campus experience, and 5% for project schedule.

The Request for Proposal does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. Existing infrastructure includes five W18x76 posts spaced 9' apart, with current electrical wiring to remain in place and be utilized for the new installation. The university prefers vendors to install a new data line through existing conduit and requires bidders to provide comprehensive documentation, including technical specifications, drawings, mockups, project methods, schedule, warranty information, and at least 5 references from similar projects completed in the last 5 years, preferably from colleges/universities in Mississippi and the Gulf South Conference. While no specific budget range is listed, the project involves a comprehensive digital scoreboard system with advanced technological specifications. Delta State University reserves the right to reject proposals with more than a six-month lead time or those that do not meet the specified requirements, indicating flexibility in vendor selection and project implementation.