27001239 FY 2027 Landscape & Vegetation Maintenance Services

The City of Midland, Texas, through its Purchasing Department, is soliciting bids for FY 2027 landscape and vegetation maintenance services for the Transportation Division under Bid 27001239, due November 18, 2026 at 2:00 p.m. through Bonfire. Workers' compensation coverage is a mandatory eligibility requirement, and bidders unable to provide it must submit a "no bid" response. Firms that submit neither a bid nor a "no bid" response will be removed from the bid list for this service category.

The scope covers 911.01 acres of mowing over three cycles, 400 hours of tree trimming, 5,752,152 square feet of xeriscape and bed maintenance over 12 cycles, 2,725,032 square feet of hardscape weed control over 12 cycles, 480 hours of irrigation maintenance, 160 hours of irrigation installation and renovation, and removal of 35 Type A and 10 Type B trees. Irrigation work requires a TCEQ Licensed Landscape Irrigator, and tree care requires an ISA Certified Arborist or ISA Board Certified Master Arborist. Each mowing cycle must begin within 14 calendar days of City notice and finish within 21 calendar days of commencement. The contractor must provide ten days' advance notice before starting work on specific projects.

The City will award a single contract to the lowest responsible bidder based on total quantities and unit prices. The initial term runs from award through September 30, 2027, with a maximum expenditure ceiling of $1.5 million. The City may exercise up to four one-year renewals through September 30, 2031, with ceilings of $1.75 million, $2 million, $2.25 million, and $2.5 million. Unit prices are firm for the initial term, and renewal adjustments track the Dallas-Fort Worth consumer price index, with cumulative increases capped at 15 percent. The City does not guarantee minimum quantities or expenditures. Contract terms are non-negotiable, and material modifications result in rejection as non-responsive. The selected bidder must execute bonds and furnish insurance within 21 days of notification, including Commercial General Liability at $1 million per occurrence, Business Automobile Liability at $250,000 combined single limit, and Employers' Liability at $500,000 per accident.

Bidders must submit a Non-Collusion Statement and a Conflict of Interest Questionnaire (Form CIQ) with their bid when applicable. The City's local-preference affidavit under Texas Local Government Code 271.9051 covers bids valued between $50,000 and $100,000 for services, and it allows award to a local bidder within five percent of the lowest bid only with a written City Council determination. Questions must be submitted in writing to the City's Purchasing Agent, and all bidders on the list receive the answers. Questions due dates, pre-bid events, and award dates are not stated in the source materials. Contact the Purchasing Department at (432) 685-7234 or purchasing@midlandtexas.gov.