12-017 Notice to Bidders.pdf

PDF 17 KB Posted

Attached to
27001239 FY 2027 Landscape & Vegetation Maintenance Services
Solicitation number
27001239
Issued by
Mason County, Texas

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This is a Notice to Bidders issued by the City of Midland, Texas for FY 2027 Landscape & Vegetation Maintenance Services. The notice establishes that contract and insurance requirements are non-negotiable, and any modifications by bidders to material contract terms will result in rejection of the bid as non-responsive. Selected bidders must be prepared to execute the contract without modifications, provide properly executed bonds if applicable, and furnish required insurance documentation within 21 days of the transmittal letter. The notice emphasizes that if a selected bidder cannot meet these requirements, the City reserves the right to award the contract to another bidder.

Bidders must comply with Texas Government Code Section 2252.908 et seq. and Texas Local Government Code Section 176.006 et seq., with guidance available through the Texas Ethics Commission website. Vendors must carry worker's compensation insurance as required by Texas State Statute to be eligible; those unable to provide such insurance are requested to submit no bid. The notice warns that any vendor failing to comply with award terms may be declared irresponsible, and such vendors' bids will not be considered for a minimum of six months as determined by the City Manager.

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NOTICE TO BIDDERS

IF THIS PURCHASE REQUIRES A CONTRACT, THE ATTACHED

CONTRACT AND INSURANCE REQUIREMENTS ARE NON-

NEGOTIABLE. MODIFICATIONS BY BIDDER/COMPANY OF ANY

MATERIAL TERM(S) TO THE CONTRACT DOCUMENTS WILL BE

DEEMED A NON-RESPONSIVE BID. NON-RESPONSIVE BIDS WILL BE

REJECTED. BIDDER/COMPANY MUST BE WILLING TO SIGN THE

CONTRACT AS IS AND WITHOUT MODIFICATIONS, PROVIDE

PROPERLY EXECUTED BONDS (IF APPLICABLE) AND PROVIDE

INSURANCE SPECIFICALLY AS REQUIRED WITHIN THE CONTRACT

DOCUMENTS WITHIN 21 DAYS OF THE DATE OF THE TRANSMITTAL

LETTER.

IF THE SELECTED BIDDER/COMPANY CANNOT MEET THE ABOVE

REQUIREMENTS, THEN THE CITY RESERVES THE RIGHT TO AWARD

THIS PURCHASE TO ANOTHER BIDDER.

IMPORTANT NOTICE – IF THE CONTRACT DOCUMENTS REQUIRE

WORKER’S COMPENSATION INSURANCE, BIDDER/COMPANY MUST

CARRY WORKER’S COMPENSATION INSURANCE TO BE ELIGIBLE FOR

THIS CONTRACT. IF YOU CANNOT PROVIDE WORKER’S

COMPENSATION INSURANCE AS REQUIRED BY STATE OF TEXAS

STATUTE, WE RESPECTFULLY REQUEST THAT YOU “NO BID” THIS

WORK.

COMPLIANCE: Company agrees that it shall comply with Texas Government

Code Section 2252.908, et seq., as amended. Company agrees that it shall comply with Texas Local Government Code Section 176.006, et seq., as amended. For further instructions on how to comply with Texas Government

Code Section 2252.908 and Texas Local Government Code Section 176.006, please go to https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm and https://www.ethics.state.tx.us/filinginfo/conflict_forms.htm.

ANY VENDOR WHO FAILS TO COMPLY WITH THE TERMS OF THE

AWARD MAY BE DECLARED AN IRRESPONSIBLE VENDOR. BIDS

SUBMITTED BY SAID VENDOR SHALL NOT BE CONSIDERED AGAIN

FOR A MINIMUM PERIOD OF SIX MONTHS AS DETERMINED BY THE

CITY MANAGER.

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm https://www.ethics.state.tx.us/filinginfo/conflict_forms.htm

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