27-DOC-1000-Safety and Crisis Prevention Items and Services

The Massachusetts Department of Correction seeks multiple contractors to establish a pre-qualified vendor list for safety and crisis prevention items and services not currently available on statewide contracts. The procurement is open to vendors serving the Department of Correction, Massachusetts County Sheriffs, and all agencies under the Executive Office of Public Safety and Security. Requested product categories encompass suicide-resistant garments and bedding, safety restraint and positioning products, suicide and self-harm prevention accessories, safety hygiene and personal care items, personal alarm and emergency notification devices, and other correctional or forensic safety products designed for maximum, medium, minimum, and pre-release security institutions, as well as specialized behavioral health units. Vendors must demonstrate that products meet performance and safety expectations, including independent testing certifications, functional performance specifications, durability across repeated laundering cycles typical of correctional facilities, and implementation history in comparable secure environments. Bid evaluation will be based on company experience (25 points), products and services offered (20 points), warranties (20 points), pricing (25 points), supplier diversity plan (22.5 points), and added value at the discretion of the Strategic Sourcing Team (5 points), totaling 117.5 possible points. Initial bids are due by May 4, 2026, at 2:00 PM, with rolling enrollment bids accepted through January 1, 2032. Questions must be submitted by March 30, 2026, with official answers provided by April 6, 2026, and a bid amendment deadline of April 13, 2026.

The Department of Correction implements the Supplier Diversity Program (SDP) for this contract, requiring all bidders to commit to a minimum of 1 percent spending with certified diverse businesses including Minority Business Enterprises, Woman Business Enterprises, Service-Disabled Veteran-Owned Business Enterprises, and Veteran-Owned Business Enterprises, with commitments binding on an annual contractual basis. No incumbent vendors or current contractors are identified in the solicitation documents. The estimated annual contract value is $125,000, with total procurement value potentially exceeding $498,000 over the contract duration, making the procurement subject to World Trade Organization compliance requirements. The contract duration is up to two years for the initial period with two renewal options of up to two years each, for a maximum total contract duration of six years, with an estimated start date of July 1, 2026. All vendors must complete comprehensive submission requirements including Response Form A, proof of insurance (minimum $1,000,000 comprehensive general liability), a Prompt Payment Discount Form, an Environmentally Preferable Products/Practices form, a Contractor Authorized Signatory Listing, a Supplier Diversity Program Plan Form, and a Massachusetts Substitute Form W-9, with submissions filed on the Commonwealth's procurement portal at www.COMMBUYS.com.