Safety and Crisis Prevention Items and Services_RFR_FINAL.pdf

RFR # 27-DOC-1000-Safety and Crisis Prevention Items and Services

COMMBUYS Bid# BD-26-1025-DOCFS-FISCM-126816

THE COMMONWEALTH OF MASSACHUSETTS

EXECUTIVE OFFICE OF PUBLIC SAFETY &

SECURITY

DEPARTMENT OF CORRECTION

50 MAPLE STREET, SUITE 3

MILFORD, MA 01757

Request for Response (RFR)

Document Title: Safety and Crisis Prevention Items and Services

COMMBUYS Bid#: BD-26-1025-DOCFS-FISCM-126816

Agency Document Number: RFR # 27-DOC-1000-Safety and Crisis Prevention Items and Services

Issue Date: March 18, 2026

Please Note: This is a single document associated with a complete Bid (also referred to as Solicitation) that may be found on COMMBUYS (www..com). Bidders are responsible for reviewing and adhering to all information, forms, and requirements for the entire Bid, which are incorporated into the Bid. Bidders also may contact the OSD Help Desk at OSDHelpDesk@mass.gov or by phone at 1-888-MA-STATE (627- 8283). The OSD Help Desk is staffed from 8:00 p.m. to 5:00 p.m. Monday through Friday, Eastern Time, except during federal, state, and Suffolk county holidays.

COMMBUYS Bid# BD-26-1025-DOCFS-FISCM-126816

TABLE OF CONTENTS

Table of Contents

1. Glossary

2. RFR Introduction and General Description

2.1. Procurement Scope and Description

2.2. Applicable Procurement Law

2.3. Number of Awards

2.4. Adding Contractors after Initial Contract Award

2.5. Eligible Entities

2.6. Acquisition Method(s)

2.7. Performance and Payment Time Frames Which Continue Beyond Duration of Contract

2.8. Contract Duration

2.9. Estimated Value

3. Estimated Procurement Calendar

3.1. Point of Contact

3.2. Contract Management

3.3. Questions and Answers Regarding the RFR

3.4. Amendment Deadline

4. Specifications

4.1. Compensation Structure/Pricing

4.2. Performance Management

5. Evaluation Criteria

5.1. Supplier Diversity Plan

5.2. Best and Final Offer

5.3. Withdrawing a Quote

6. Instructions for Execution and Submission of Commonwealth Standard Forms

COMMBUYS Bid# BD-26-1025-DOCFS-FISCM-126816

1. Glossary In addition to the definitions found in 801 CMR 21.00, which apply to all procurements for goods and services, the definitions found below apply to this Solicitation:

Agency – See Department.

Bid – While a bid may generally refer to an offer or response submitted in response to a Solicitation or Request for Response (RFR), in COMMBUYS, a “bid” refers to the solicitation, RFR or procurement.

Department/DOC – The Massachusetts Department of Correction, the purchasing agency.

Bidder – An individual or organization proposing to enter into a Contract to provide a Commodity or Service, or both, to or for a Department or the State.

The utilization of the term Bidder in this RFR references vendors during the bid submission process.

Contract – A legally enforceable agreement between a Contractor and a Department. ANF, OSD and CTR shall jointly issue Commonwealth Terms and Conditions, a Standard Contract Form and other forms or documentation that Departments shall use to document the Procurement of Commodities or Services, or both. COMMBUYS refers to Contract records as “Purchase Orders” or “Blanket Purchase Orders.”

For the purpose of this procurement, the Contract shall consist of the following documents in order of priority: (1) the Commonwealth Terms and Conditions; (2) the executed Standard Contract Form; (3) the DOC’s Request for Response; (4) the Contractor’s Response to the DOC’s RFR, excluding any language stricken by the Department as unacceptable and including any negotiated terms and conditions allowable pursuant to 801 CMR 21.00.

Department Contract Manager – See Strategic Sourcing Services Lead.

Contractor – An individual or organization which enters into a Contract with a Department or the State to provide Commodities or Services, or both.

The RFR document delineates obligations that are the responsibility of the Contractor.

Evaluation – The process, conducted by the Strategic Sourcing Team, of reviewing, scoring and ranking the submitted Quotes and Proposals related to this Bid.

Request for Response (RFR) The mechanism used to communicate Procurement specifications and to request Quotes from potential Bidders. An RFR may also be referred to as a "Bid” or “Solicitation.”

Facility - An institution of the DOC, including all prisons, correctional centers, pre-release centers, the Massachusetts Treatment Center (MTC), any modular expansion, any reopened Facility, and any new Facility.

Response – The Bidder’s complete submission (or “Quote” as referenced in COMMBUYS) in response to a Solicitation, in other words, a “Bid” or “Proposal.”

COMMBUYS Bid# BD-26-1025-DOCFS-FISCM-126816

Solicitation – See Request for Response (RFR).

Strategic Sourcing Team (SST) – Representatives from various eligible entities and interested stakeholders that design procurements, develop specifications, conduct Solicitations, evaluate responses to Bids and award Statewide or Department Contracts. The SST also monitors Contractor performance through performance measures and the level of customer satisfaction throughout the life of the Contract. In some agencies, SSTs are referred to as “Procurement Management Teams (PMT).”

Strategic Sourcing Services Lead (SSL) – Individual designated by the procuring Department to lead the Strategic Sourcing Team and the solicitation and resulting Contract. In some agencies SSLs are referred to as “Procurement Team Leads (PTL).” COMMBUYS Refers to the SSL in the Header Information section of a Bid as the “Purchaser”.

COMMBUYS Bid# BD-26-1025-DOCFS-FISCM-126816

2. RFR Introduction and General Description

2.1 Procurement Scope and Description

The Massachusetts Department of Correction (the "Department" / “DOC”) is seeking responses for the acquisition of safety and crisis prevention items and services, which are not currently available on an OSD state-wide contract.

2.2 Applicable Procurement Law

This Bid is issued under the following law(s):

• MGL c. 7, § 22; c. 30, § 51, § 52; and 801 CMR 21.00 (Goods and Services)

2.3 Number of Awards

The Department seeks Multiple Contractors. The intent of this RFR is to establish and maintain a list of pre-qualified Contractors from which the Department, it’s facilities and the other Commonwealth agencies defined as eligible entities, can utilize.

2.4 Adding Contractors after Initial Contract Award

This is a Rolling Enrollment Contract. Under the rolling enrollment process, the RFR does not close, allowing Bidders to respond at any point during the life of the solicitation. However, all Contracts resulting from this RFR will expire simultaneously. The Department will not accept new bids that are received less than 6 months away from the maximum and final end date of the solicitation. The Department makes no guarantee that any commodities or services will be purchased from any Contract resulting from this RFR.

2.5 Eligible Entities

Any Contract resulting from this Bid will be open for use to the Issuing Entity (DOC), the Massachusetts County Sheriffs, and all agencies under the oversight of the Executive Office of Public Safety and Security (EOPSS). This is a Non-Statewide/Limited User Contract.

2.6 Acquisition Method(s)

The acquisition method(s) to acquire goods and/or services from this Solicitation are outright purchase and rate contract.

2.7 Performance and Payment Time Frames Which Continue

Beyond Duration of Contract

All term or other agreements for services entered during the duration of this Contract and whose performance and payment time frames extend beyond the duration of this Contract, shall remain in effect for performance and payment purposes (limited to the time frame and services established per each written agreement). No new agreements for services may be executed after the Contract has expired.

2.8 Contract Duration

The expected duration of this Contract is as follows:

Contract Duration Number of Options

Number of Years/Months

Initial Duration Up to 2 Years

COMMBUYS Bid# BD-26-1025-DOCFS-FISCM-126816

Renewal Options 2 2 Options to Renew, Up to 2 Years Each Option

Total Maximum Contract Duration

6 Years

2.9 Estimated Value

The estimated annual value of this Bid is $125,000.00. Any estimates or past procurement volumes referenced in this Bid are included only for the convenience of Bidders and are not to be relied upon as any indication of future purchase levels.

This Request for Response is being procured in compliance with the World Trade Organization for procurements in which the value over the entire duration of the procurement may exceed $498,000.

The Department is looking for the “Best Value” response, which is timely, which supports the required performance outcomes, and which provides the greatest quantity of services at the highest quality.

3 Estimated Procurement Calendar

EVENT DATE

Announcement Published on CommBuys March 18, 2026 Bid / RFR Release Date March 18, 2026 Deadline for Submissions of Bidder Written Questions

March 30, 2026

Official Answers for Bid Q&A Published (Estimate)

April 6, 2026

Bid Amendment Deadline / Bid Docs Will Not Be Amended After This Date

April 13, 2026

Deadline for Quote/Bid Responses (“Bid Opening Date/Time” In CommBuys)

Initial Bids due by May 4, 2026, 2:00PM. Rolling Enrollment bids due by no later than January 1, 2032.

Evaluation of Initial Bid Responses (Estimate) May 2026 Notification of Apparent Successful Bidder(s) (Estimate)

June 2026

Estimated Contract Start Date July 1, 2026

Times are Eastern Standard/Daylight Savings (US), as displayed on the COMMBUYS system clock displayed to Bidders after logging in. If there is a conflict between the dates in this Procurement Calendar and dates in the Bid’s Header, the dates in the Bid’s Header on COMMBUYS shall prevail. Bidders are responsible for checking the Bid record, including Bid Q&A, on COMMBUYS for Procurement Calendar updates.

3.1 Point of Contact

All formal communication during the bidding period shall be only through the designated point of contact and all submissions shall be via COMMBUYS.

COMMBUYS Bid# BD-26-1025-DOCFS-FISCM-126816

The prime point of contact for this solicitation will be:

SST Leader Name: Katherine Brosnihan

SST Leader Title: Contract Specialist III

Email address: Katherine.A.Brosnihan@doc.state.ma.us

3.2 Contract Management

The “Purchaser” contact listed in the Master Blanket Purchase Order on COMMBUYS for this Contract is the Department’s Contract Manager.

The Department’s Contract Manager is the point of contact for interested Bidders during the procurement process. Bidders may contact the Contract manager if the Bidder is having trouble obtaining any required attachments electronically through Commbuys. Bidders are prohibited from communicating directly with any employee of the procuring Department or any member of the SST regarding this RFR except as specified in this RFR, and no other Department employee or representative is authorized to provide any information or respond to any question or inquiry regarding this RFR.

The Department’s Contract Monitor is the Department employee responsible for managing and administering the Contract upon award. The Department’s Contract Monitor will be the point of contact for the successful Bidder and Contractor concerning day to day operational matters and the performance of duties of the Contract.

Contract Manager:

Katherine Brosnihan Katherine.A.Brosnihan@doc.state.ma.us

3.3 Questions and Answers Regarding the RFR

Questions and clarification requests shall be minimized or aggregated to the extent possible.

All questions and clarification requests shall be made by the Bidder by pressing the “Bid Q&A” tab for the RFR in COMMBUYS. Responses to requests for clarification or questions will be provided in writing and issued by the Strategic Sourcing Team Leader via COMMBUYS. In addition, the Department of Correction reserves the right to, in its sole discretion, not answer all questions submitted by Bidders. It is the Bidder’s responsibility to verify the receipt of questions and clarification requests.

Questions may be asked only prior to the deadline for submission of questions stated in the estimated procurement calendar. Bidders are responsible for entering content suitable for public viewing since all the questions will be accessible to the public. Bidders must not include any information that could be considered personal, security sensitive, inflammatory, incorrect, collusory, or otherwise objectionable, including information about the Bidder’s company or other companies. The SST reserves the right to edit or delete any submitted questions that raise any of these issues or that are not in the best interest of the Department or this bid. All answers are final when posted. Any subsequent revisions to previously provided answers will be dated.

mailto:Katherine.A.Brosnihan@doc.state.ma.us

COMMBUYS Bid# BD-26-1025-DOCFS-FISCM-126816

3.4 Amendment Deadline

The SST reserves the right to make amendments to the Bid after initial publication. It is each Bidder’s responsibility to check COMMBUYS for any amendments, addenda, or modifications related to this Bid. The SST and the Department accepts no responsibility and will provide no accommodation to Bidders who submit a quote based on an out-of-date Bid or on information received from a source other than COMMBUYS.

4 Specifications The Department seeks qualified vendors to provide products or services designed to enhance the safety, security, and protection of employees, incarcerated individuals, and individuals under the care and custody of the Department as well as promote public safety.

The Department's facilities include maximum, medium, minimum, and pre-release security correctional institutions, specialized behavioral health units, and clinical observation environments where individuals may present acute risk of suicide or self-directed violence.

Products proposed under this solicitation must therefore be suitable for high-acuity environments where misuse, tampering, weaponization, and repeated institutional laundering or sanitation cycles are expected. The Department is interested in both established products currently in use in comparably secure environments and newer products that demonstrate documented safety and operational benefit. Vendors must demonstrate that proposed products meet the performance and safety expectations described in this solicitation. Products and services procured under this Contract are intended to reduce opportunities for self-harm and enhance safety when used as part of a comprehensive system of supervision, clinical assessment, environmental safety practices, and operational procedures. Vendors shall not represent products as "suicide proof," "self-harm proof," or otherwise incapable of misuse. Vendors must describe the specific safety features and risk-reduction properties of their products, along with any known limitations or circumstances in which the product may not perform as intended.

Products and services sought in this solicitation include, but are not limited to:

A. Suicide-Resistant Garments and Bedding Products in this category are designed to provide warmth, bodily coverage, dignity, and modesty to suicidal or otherwise high-risk individuals during periods of clinical observation or heightened safety intervention. These items are not restraints and shall not function as restraints.

Products must balance patient safety, humane treatment, durability, launderability, and operational practicality. Included products may include suicide-resistant smocks, gowns, safety blankets, and similar safety bedding designed for use in carceral observation settings.

B. Safety Restraint and Positioning Products Products in this category are intended to support safe transport, clinical positioning, or medical stabilization where clinically or operationally indicated. Examples may include but are not limited to; lap belts, positioning aids, and similar safety-support devices.

These products are distinct from disciplinary or security restraints and are not intended to function as security control devices.

COMMBUYS Bid# BD-26-1025-DOCFS-FISCM-126816

C. Suicide and Self-Harm Prevention Accessories

Products designed to reduce opportunities for suicide, self-injury, weaponization, tampering, concealment, ligature formation, or other forms of self-directed violence.

These may include ligature-resistant fixtures, safety mirrors, tamper-resistant environmental safety products, and other devices intended to reduce environmental hazards in secure settings.

D. Safety Hygiene, Toiletry, and Personal Care Items Hygiene and personal care products specifically designed for use with high-risk or suicidal individuals. These may include items manufactured to minimize sharp edges, breakage, misuse, or conversion into instruments of self-harm, such as blunt-edge instruments, break-resistant mirrors, safety toothbrushes, safety razors where operationally appropriate, and similar safety-oriented products.

E. Personal Alarm and Emergency Notification Devices Personal alarm and emergency notification devices intended for notification & staff use in secure environments. These may include wearable alert systems, duress alarms, wireless notification devices, and related safety monitoring products intended to support rapid staff response during emergencies.

F. Other Safety Products and Services Any other correctional, forensic, or behavioral health product or service designed to promote public safety, reduce risk of suicide, self-injury, or harm in secure environments and not otherwise enumerated above.

Industry Standards:

The Department requests the following criteria (as applicable):

1. Testing and Certification Vendors must identify any independent testing body or protocol used to evaluate the product's suicide-resistant or safety-related properties, and must specify the standards applied, including tensile strength thresholds, ligature load resistance testing, tear resistance under load, or other applicable safety performance measures.

2. Functional Performance and Operational Limitations Vendors must describe how the product achieves its intended safety function.

Responses must address, as applicable

a. resistance to tearing, ligature formation, or structural defeat under conditions typical of correctional use;

b. thermal performance and moisture management following institutional laundering;

c. preservation of wearer dignity and modesty;

d. durability across repeated laundering or decontamination cycles under correctional facility conditions;

COMMBUYS Bid# BD-26-1025-DOCFS-FISCM-126816

e. any operational limitations, required supervision levels, environmental conditions, or use parameters required for safe deployment; and

f. circumstances in which product performance may be compromised, including intentional tampering, excessive force, modification, or environmental conditions inconsistent with manufacturer guidance.

Products must be suitable for use in correctional environments where individuals may attempt to damage, dismantle, weaponize, or otherwise defeat safety features.

3. Product Durability and Lifecycle Performance Vendors must provide information regarding the expected service life of each proposed product under conditions typical of correctional facility use. Responses must describe anticipated product durability across repeated institutional laundering or sanitation cycles and must specify, where applicable:

a. the estimated number of laundering cycles the product is designed to withstand before replacement is recommended

b. any degradation in tear resistance or structural integrity that may occur over time;

c. recommended inspection intervals; and

d. Criteria for removing products from service.

4. Correctional and Secure Setting Implementation Vendors must identify whether the product has been implemented in other correctional systems, detention facilities, psychiatric hospitals, forensic programs, or comparable secure environments, and must provide available performance data, known limitations, and recommended use parameters.

4.1 Compensation Structure/Pricing

Compensation will be based solely on the pricing information provided by the Bidder and accepted by the Department. Bidders responding to this RFR must complete and return:

Response Form A.

Any negotiated prices and discounts for subsequent options to renew time periods will be firm for the entire time period of the renewal option.

The vendor’s cost of travel, lodging, food, or similar expense that may incur, must be preauthorized in writing from the appropriate Department designee prior to services being rendered. Additionally, The Department will NOT reimburse for any alcoholic beverages. The Department’s reimbursement rates will be based on U.S. General Services Administration (GSA) per diem rates. For more information on per diem reimbursement rates please visit:

www.gsa.gov/travel/plan-book/per-diem-rates.

4.2 Performance Management

Any and all work performed through the duration of the Contract must be guaranteed by the Contractor to be completed in a workmanship-like manner and according to applicable codes and industry accepted standards. Contractors will only be expected to provide services in their area(s) of expertise; that is, the business for which they receive an award. Each Contractor’s performance will be evaluated on an ongoing basis and will be utilized in determining whether or not to extend the Contract. Purchasers may be surveyed as to their satisfaction with the http://www.gsa.gov/travel/plan-book/per-diem-rates

COMMBUYS Bid# BD-26-1025-DOCFS-FISCM-126816

Contractor’s performance under the Contract. Contractor performance will also be evaluated based on the number of complaints received from Purchasers. A high number of unresolved complaints will result in a warning to the Contractor and may lead to early termination or non-renewal of that Contractor’s Contract.

5 Evaluation Criteria Bidder scores will be used to rank Bidders and will determine which Bidders proceed to subsequent stages of the evaluation and/or enter into negotiations with the Department to receive a Contract award.

Below are the criteria and maximum points available:

Criteria Maximum Points Available Company Experience 25

Products/Services Offered 20 Warranties 20

Pricing 25 Subtotal: 90

Supplier Diversity Plan 22.5 Total: 112.5

Added Value (5 Points) 5 Grand Total: 117.5

Added value is determined by the Strategic Sourcing Team (SST). Added value is discretionary.

Added value could be anything in the proposal that the Bidder includes, that in the view of the SST, is above and beyond the requirements of the RFR, and results in a “best value” to the Department, which the SST determines to be an additional “plus”, and worthy of additional points.

The SST determines the number of added value points, if any, on a case by case by basis.

5.1 Supplier Diversity Plan

Bidders responding to this RFR are required to submit a Supplier Diversity Plan.

Requirements for the Supplier Diversity Plan are included in Section 3. At least 25% of the total available evaluation points for this bid solicitation shall be allocated to the evaluation of the SDP Plan submissions.

5.2 Best and Final Offer

After the deadline for response submission, the Department reserves the right to extend a Best and Final Offer (“BAFO”) opportunity to all or a select number of Bidders. Bidders may be asked to submit additional information specific to program specifications and cost.

5.3 Withdrawing a Quote

Prior to Bid Opening Date/Time

Quotes may be withdrawn using the “Withdraw Quote” button offered under the Summary tab of a submitted Quote in COMMBUYS.

After Bid Opening Date/Time

COMMBUYS Bid# BD-26-1025-DOCFS-FISCM-126816

Quotes may not be withdrawn after the Bid Opening Date/Time. If the Bidder wants to remove a Quote from consideration, contact the Strategic Sourcing Services Lead for guidance.

6 Instructions for Execution and Submission of Commonwealth Standard Forms

Bidders must submit the following forms:

• Standard Contract Form If a contract is executed bidders must submit a standard contract form certifying under the pains and penalties of perjury, that it has submitted a Response to this RFR that is the Bidder’s Offer as evidenced by the execution of its authorized signatory, and that the Bidder’s Response may be subject to negotiation by the SST. Also, the terms of the RFR, the Bidder’s Response, and any negotiated terms shall be deemed accepted by the Department and included as part of the Contract upon execution of this document by the State Purchasing Agent or his designee.

If the Bidder does not have a Vendor Code beginning with “VC” or does not know their Vendor Code, the Bidder should leave the Vendor Code field blank. The Bidder should NOT enter a Vendor Code assigned prior to May 2004, as new Vendor Codes have been assigned to all companies since that time.

• Commonwealth Terms & Conditions The Standard Contract Form incorporates the Commonwealth Terms & Conditions by reference. This means that signing the Standard Contract Form also signifies acceptance of the applicable terms and conditions of this document, and there is no need to separately sign the Commonwealth Terms & Conditions. This document must be unconditionally accepted by one of the authorized signatories (see Contractor Authorized Signatory Listing, below),and accepted without alteration. If the provisions in this document are not accepted in their entirety without modification, the entire Proposal offered in response to this Solicitation may be deemed non-responsive. The awarded Contractor certifies compliance with the Commonwealth Terms & Conditions as certified by its authorized signatory in the Standard Contract Form.

• Contractor Authorized Signatory Listing In the table entitled “Authorized Signatory Name” and “Title,” type the names and titles of those individuals authorized to execute contracts and other legally binding documents on behalf of the Bidder. Bidders are advised to keep this list as small as possible, as Contractors will be required to notify the Procurement Manager of any changes. If the person signing in the signature block at the bottom of the first page of this form also will serve as an “Authorized Signatory,” that person’s name must be included in the typed table.

With regard to the next paragraph, which begins “I certify that I am a responsible authorized officer of the Contractor and as an authorized officer of the Contractor I certify that the names of the individuals identified on this listing are current as of the date of

COMMBUYS Bid# BD-26-1025-DOCFS-FISCM-126816 execution and that these individuals are authorized to sign contracts and other legally binding documents related to contracts with the Commonwealth of Massachusetts on behalf of the Contractor” This person should authorize that the individuals listed in the table above are authorized signatories on the bidder/contractor’s behalf. Please note you cannot self-certify your own signature as a single signer in the table.

• Supplier Diversity Program Plan Form (For Procurements Greater Than $250k Annually) Download this form and complete as directed by the form instructions; include with online submission. Ink signature is not required.

The specific Supplier Diversity Program (SDP) requirements for this procurement may be found earlier in this document. Bidders are required to state a specific percentage of Contract revenues that will represent the annual SDP commitment for the entire Contract period, including any renewals.

• Request for Taxpayer Identification Number & Certification (Massachusetts Substitute W-9 Form) This is a required form. This form must be executed without modification. If a Bidder previously submitted a Request for Taxpayer Identification and Certification Number (Mass. Substitute W9 Form) and has received a valid Massachusetts Vendor Code, an original W-9 form is not required. A copy of the form as filed may be included. If the Bidder’s name, address, or Tax ID Number have changed since the Mass. Substitute W9 Form was executed, a new Mass. Substitute W9 Form is required. The information on this form will be used to record the Bidder’s legal address and where payments under a State Contract will be sent. The company’s correct legal name and legal address must appear on this form and must be identical to the legal name and legal address on the Commonwealth Terms and Conditions. Please do not use the U.S Treasury’s version of the W9 Form.

• Business Reference Form This is a required form for this procurement. Bidders must submit three references. In completing this form, note that the “Bidder” is the name of the company submitting a Quote in response to this RFR and the “RFR Name/Title” and the “Agency Document Number” can be found on the cover of the RFR document and in the Short Description field in the Header Information of the Bid record in COMMBUYS. Also, please note that: “Reference Name” is the name of the organization (if not applicable, then name of the individual) that is providing the reference; “Contact” is the name of the individual inside the organization that will provide the reference; and the “Address,” “Phone #” and “Fax/Internet Address” are those of the “Contact” so that the SST may be able to reach them.

• Prompt Payment Discount Form This is a required form. Download this form and complete as directed below; include with online submission. Ink signature is not required.

Pursuant to the Prompt Payment Discount terms set forth in the RFR Required Specifications for Contracts and on the Prompt Payment Discount Form itself, all Bidders must execute this form. After entering the “Bidder Name” and “Date of Offer for

COMMBUYS Bid# BD-26-1025-DOCFS-FISCM-126816

Prompt/Early Payment Discount,” the Bidder must identify the prompt payment discount(s) terms by indicating the “Percentage Discount off of the Proposed Pricing” and the “Turn-around-time for Payments.” In the event of a hardship that prevents the Bidder from offering a prompt payment discount, the Bidder must document this fact and provide supporting information. If awarded a Contract, the final negotiated prompt payment discounts should be reflected on the Commonwealth Standard Contract Form.

• Environmentally Preferable Product Information In line with the Commonwealth’s efforts to promote products and practices which reduce our impact on the environment and human health, Bidders are encouraged to provide information regarding their environmentally preferable/sustainable business practices as they relate to this Contract wherever possible. Bidders must complete this form and submit it with their RFR Response.

• Response Form A Bidders must sign and return.

• Prison Rape Elimination Bidders must sign and return.

• Appendix A This document incorporates additional terms and conditions associated with this RFR, and should be reviewed by bidders.

The above attachments are available on: COMMBUYS Bid# BD-26-1025-DOCFS-FISCM- 126816 on www.commbuys.com.

http://www.commbuys.com/

6 Instructions for Execution and Submission of Commonwealth Standard Forms