27-18-SPS

The City of Salem, Massachusetts, on behalf of Salem Public Schools, is requesting bids for on-call repair and preventative maintenance of kitchen equipment at eight school facilities under IFB 27-18-SPS, with bids due September 29, 2026 at 11:00 a.m. and a mandatory pre-bid walkthrough on September 15, 2026 at 9:00 a.m. at Salem High School.

The scope includes annual walkthroughs and audits of all kitchen equipment at designated schools, development of preventative maintenance schedules by the contractor, emergency repairs with a response time under six hours, and written estimates on request. The contractor must carry a minimum of five years of experience in kitchen equipment service and repair and provide three professional references. Compliance with Massachusetts General Laws is mandatory, including prevailing wage certifications where applicable, tax compliance, debarment status verification, and labor harmony certifications.

Pricing is structured as hourly labor rates (encompassing diagnostics, emergency repair, and preventative maintenance plan generation) plus a markup percentage from manufacturer's suggested retail price (MSRP). No additional charges are permitted for mileage or quote-only visits. The estimated budget is $50,000; quantities are for bidding purposes only. All material, equipment, and labor costs are F.O.B. City of Salem, and the contract is exempt from federal excise tax and Massachusetts sales tax.

The contract term begins upon issuance of the Notice to Proceed and terminates September 30, 2027, with the City retaining the option to extend in one-year increments through September 30, 2028. Award is anticipated within thirty days of bid opening. The contract is awarded to the responsive and eligible bidder with the lowest price. Questions are due by September 29, 2026.