HVAC Preventative Maintenance and Repairs

The City of Somerville Department of Public Works is soliciting bids under IFB 27-27 for HVAC preventative maintenance, repair, and installation at City and school buildings, with a pre-bid meeting on November 12, 2026 at 9:00 a.m. EST. The contractor must be certified by the Massachusetts Division of Capital Asset Management and Maintenance (DCAMM) in the HVAC category and must maintain a dedicated workforce including five full-time on-site technicians and an engineering department with three full-time professionals, one of whom is a licensed mechanical engineer.

Scope covers preventative maintenance, repair and replacement, and parts and materials for HVAC mechanical systems and related equipment at various Somerville locations, performed Monday through Saturday, 6:00 a.m. to 4:00 p.m. Emergency response requires arrival within one hour of notification and work commencement within two hours, while routine services begin within one normal work day. All employees must complete 10 hours of OSHA-approved construction safety training before work begins. Massachusetts prevailing wages apply, along with the Living Wage Ordinance (minimum $18.85 per hour), Wage Theft Ordinance, Responsible Employer Ordinance, and Vulnerable Road Users Ordinance. Deliverables include maintenance manuals and as-built drawings at project completion.

Pricing has three components: fixed monthly fees for preventative maintenance, hourly labor rates for regular and emergency or after-hours repairs, and parts and materials priced by cost-plus markup or cost-minus discount, selected by the vendor. Bidders must post a 5% bid deposit and provide performance and payment bonds each equal to 100% of contract value.

Estimated construction cost is $3.5 million for the initial 16-month term, and $6.3 million across the full 28-month period including one optional 12-month renewal exercisable at the City's sole discretion. Estimated commencement is March 1, 2027, with substantial completion by June 30, 2028. Questions are due November 17, 2026 at 2:00 p.m. EST, and bids are due December 2, 2026 at 2:00 p.m. EST. Award will go to the lowest responsive and responsible bidder by December 15, 2026.