26VS0004- Fire Alarm System Testing and Maintenance Services and Kitchen Hood Cleaning Services and Maintenance

The California Department of Veterans Affairs (CalVet) issued Invitation for Bid No. 26VS0004 for Fire Alarm System Testing and Maintenance Services and Kitchen Hood Cleaning Services and Maintenance at the Veterans Home of California in Ventura (10900 Telephone Road, Ventura, CA 93004). The contractor shall furnish all labor, materials, staff, transportation, licenses, permits, and associated expenses to provide comprehensive fire alarm system testing and maintenance, as well as kitchen hood fire suppression system cleaning and maintenance services. Deliverables include quarterly, semi-annual, and annual inspections and testing of fire alarm systems and fire sprinkler systems; semi-annual kitchen hood fire suppression system inspections; annual replacement of five kitchen hood fusible links; annual fire extinguisher inspections and certifications; six-year hydrostatic testing of fire extinguishers; annual fire hydrant testing; annual fire door testing; annual smoke damper testing; and fire extinguisher usage training for approximately 20 trainees. The contractor must maintain a NICET Level IV certification on staff and possess valid C-16 and C-10 electrical licenses issued by the California Contractors State License Board, submit detailed written service reports within ten business days of completion, and guarantee all services and replaced parts for a minimum of 90 days. Services must be performed during standard business hours (8:00 a.m. to 4:30 p.m., Monday through Friday) unless otherwise approved, with emergency response required within two hours and non-emergency response within 24 hours. Key dates include a non-mandatory walkthrough on May 21, 2026, at 10:00 a.m.; written questions deadline of May 25, 2026, at 5:00 p.m.; responses posted by May 27, 2026, at 5:00 p.m.; bid submissions due May 29, 2026, at 5:00 p.m. via email; public bid opening scheduled for June 1, 2026, at 11:30 a.m.; and proposed award date of June 4, 2026, with contract term commencing July 1, 2026, through June 30, 2029.

Award shall be made to the lowest responsible bidder whose bid complies with all IFB requirements, and prevailing wage requirements under California Labor Code Section 1770 et seq. apply with mandatory certified payroll records and Department of Industrial Relations registration. While a Disabled Veteran Business Enterprise (DVBE) participation goal of 3 percent is identified, a DVBE incentive will be applied during evaluation offering bid reductions of 1 percent to 5 percent based on confirmed DVBE participation levels, with contractors required to maintain identified DVBE subcontractors or secure DGS-approved substitutions or face potential contract termination. Additionally, a 5 percent preference is available to certified Small Business Enterprises or Micro-business Enterprises, with an additional 5 percent preference available to non-small businesses claiming at least 25 percent Small/Micro subcontractor participation, provided no single preference adjustment exceeds $50,000. Bidders must comply with various certifications including Darfur Contracting Act requirements, California Civil Rights Laws certification, Russia Sanctions compliance under Executive Order N-6-22, and Generative Artificial Intelligence disclosure notifications. The contractor must carry commercial general liability insurance of at least $1,000,000 per occurrence and workers' compensation insurance. Upon contract completion, prime contractors must submit a complete Prime Contractor's Certification-DVBE Subcontracting Report (STD 817), with $10,000 withheld from final payment pending receipt of an accurate report. No specific incumbent contractor or award value information is provided in the solicitation documents.