26RS0012 - Water Testing, and Analysis Services

The California Department of Veterans Affairs (CalVet) is soliciting bids under IFB 26RS0012 for water testing and analysis services at its Veterans Home of California - Redding campus, with bids due November 20, 2026. No DVBE goal is required. The bidder must be an authorized service provider for Dolphin Water Treatment systems (series 3000, manufactured by Clearwater Systems Corporation) and Evapco Cooling Towers, and must employ a minimum of two certified service technicians with factory training.

The scope covers preventive maintenance with quarterly water treatment and analysis (180 visits), semi-annual biological drinking water and coliform analysis (90 services), semi-annual Legionella control program services (90), and annual cooling tower treatment (3 services). It also includes corrosion coupon testing every ninety days, analysis of cooling towers, chilled water loops, heating hot water loops, water softeners, and chemical feed monitors, and repairs to specified equipment at hourly rates. Emergency repairs are estimated at 36 hours during business hours (Monday through Friday, 8:30 a.m. to 4:30 p.m.) and 36 hours during non-business hours (4:31 p.m. to 8:29 a.m.). The contractor must supply all treatment chemicals, which must be EPA and CalDPR-registered biocides approved for potable use with Safety Data Sheets, and must use laboratories certified by the Environmental Laboratory Accreditation Program (ELAP) or Air Resources Board (ARB). Work is performed at 3400 Knighten Road, Redding, California.

Pricing runs on a rate sheet requiring unit costs and hourly rates for each service line, with a Parts and Chemical Allowance of $30,000. Basis of award is the total contract amount of lines A through G plus the parts and chemical allowance on line I. A line left without a dollar amount is interpreted as provided at no cost. The State makes no guarantee of service volume, and quoted rates remain binding for the agreement term. The signed rate sheet must be transmitted by email. Before award, the contractor must submit the STD 204 Payee Data Record, and missing verification documents may result in bid rejection. A sample agreement is attached.