26PS729004 index bldg lift station

The Illinois Secretary of State is issuing an Invitation for Bid (IFB 26PS729004) for lift station replacement services at the Index Building located at 111 East Monroe Street, Springfield, Illinois 62701. The procurement involves the removal of an existing deteriorated lift station and installation of a complete new prefabricated fiberglass-reinforced lift station system, including dual submersible grinder pumps (Barnes VZSGV series or approved equal), piping assemblies, internal components, a wall-mounted NEMA 3R control panel, concrete sidewalks or asphalt patches, and associated startup and testing services. The deliverables encompass approximately 50 linear feet of new 2-inch PVC sanitary sewer forcemain, a new 4-inch PVC sanitary sewer connection of 10 linear feet, new underground PVC conduit sleeves, new full-depth asphalt pavement, new concrete sidewalk and curb, and comprehensive electrical work including control panel installation with SCADA capabilities and level monitoring instrumentation. Required qualifications include pre-qualification by the Illinois Capital Development Board, at least seven years of documented experience in commercial lift station removal and installation, and compliance with the Illinois Works Jobs Program Act and Illinois Works Apprenticeship Initiative. A mandatory pre-submission conference is scheduled for May 14, 2026, at 9:00 a.m. at 501 South 2nd Street, Room 037, Springfield, Illinois 62756, with bids due electronically through BidBuy on May 28, 2026. Bids must be firm for 180 days from opening, with the initial contract term of two years from execution and a maximum total contract term not to exceed ten years. Pricing must be submitted as a firm, all-inclusive total cost covering all labor, materials, equipment, and incidentals necessary to complete the work.

Bidders must be registered vendors in the Illinois Procurement Gateway (IPG) or complete the appropriate vendor disclosure forms to establish eligibility and compliance with Illinois procurement regulations. A 10% bid bond is required at bid submission, with a performance bond required within ten days of contract execution. General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, along with Auto Liability and Worker's Compensation insurance, are mandatory. The contractor must maintain the existing lift station in operation until the new system is installed and operational, demonstrating coordination and scheduling flexibility. A $15 Minority Contractor Initiative fee will be deducted from the first payment to any awarded vendor, supporting the state's commitment to diversity in contracting. The contract may be partially or fully funded with federal funds, with the percentage and dollar amounts to be disclosed upon notice of intent to award, though specific budget ranges or estimated award values are not provided in the solicitation documents. Invoices should be submitted upon contract completion and directed to the Illinois Secretary of State, Fiscal Officer, at 501 South 2nd Street, Room 039, Springfield, Illinois 62701.