26PS014041/CAD-01-0044 box truck rental for chicago auto show

The Illinois Secretary of State (ILSOS) is issuing a Request for Quote (RFQ) numbered 26PS014041/CAD-01-0044 for the rental of two 26-foot Class C straight box trucks to support operations at the Chicago Auto Show. The procurement seeks vendors capable of providing trucks with pickup and drop-off services within a 20-mile radius of Villa Park, Illinois, for two distinct rental periods: January 26-30, 2026, and February 13-20, 2026. The contract will be effective from execution through February 28, 2026, with no renewal options available. Vendors must provide complete bid submissions that include all required forms, certifications, and detailed price proposals broken down into separate line items for each rental period and mileage fees, with an estimated total of 1,000 miles across both periods. Award will be made to the responsive and responsible bidder offering the lowest price. The proposal deadline is January 26, 2026, and interested parties should monitor the Illinois Procurement Bulletin for any addenda or responses to questions. Bids must be submitted via email to the solicitation contact, Katie Speck, or through the BidBuy system.

Vendors responding to this solicitation must comply with all standard Illinois certifications and representations, including prevailing wage requirements where applicable, equal employment opportunity provisions, and statutory certifications regarding tax status, criminal history, and conflict of interest. Respondents are required to maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability insurance of $1,000,000 per occurrence, and Worker's Compensation Insurance as required by law. No specific set-aside designations for disadvantaged enterprises are identified in the solicitation documents. There are no incumbent vendors or current contractors listed. The contract value is classified as firm, though the specific award amount will be determined based on submitted pricing proposals. Upon completion of the contract, invoices should be directed to the Secretary of State Fiscal Officer at 501 South 2nd Street, Room 039, Springfield, Illinois 62756.