26HS0503 RFQ - PowerDMS by NEOGOV Subscriptions and Services

The California Department of Veterans Affairs is requesting quotes for PowerDMS by NEOGOV software-as-a-service licenses and implementation services under RFQ 26HS0503, with quotes due August 10, 2026 at 2:00 p.m. PT. Small business and disabled veteran business enterprise (DVBE) preferences apply, with a maximum 5% preference cap for small business and up to 5% incentive for DVBE participation.

The scope includes PowerDMS by NEOGOV PowerPolicy and PowerStandards SaaS licenses, single sign-on services, accreditation resource packages, standards management tools, and comprehensive implementation, configuration, document migration, and training services. The solution will establish a centralized enterprise-wide policy and compliance management platform to standardize policy creation, revision, routing, and archiving across all CalVet divisions and locations while ensuring compliance with state mandates and federal regulations.

The contract term is three years with an anticipated start date of August 19, 2026. Bidders must meet mandatory administrative requirements on a pass/fail basis: workers' compensation insurance certification (minimum $1,000,000 employer's liability), commercial general liability insurance certification (minimum $1,000,000), Secretary of State certification, California seller's permit documentation, and certification of compliance with California Civil Rights Laws. Award will be made to the lowest responsive, responsible bidder whose quote complies with all RFQ requirements. All invoices will be paid in arrears upon completion of work and approval by the CalVet Contract Manager, with payment due within 45 days of invoice.

Written questions are due July 30, 2026, with responses provided August 3, 2026. The State intends to announce its award decision on August 11, 2026. The State reserves the right to reject all quotes and is not required to award a contract.