26CS0007 - golf cart/utility vehicle preventative maintenance and repair services

The California Department of Veterans Affairs (CalVet) is seeking a Disabled Veteran Business Enterprise (DVBE) to provide golf cart and utility vehicle preventative maintenance and repair services for the Veterans Home of California - Chula Vista. The procurement, identified as Solicitation 26CS0007, covers comprehensive maintenance for 17 pieces of equipment including electric and gas-powered golf carts and utility vehicles. Required services include quarterly preventative maintenance involving lubrication, mechanical inspections, tune-ups, fluid checks, and component replacements, as well as unlimited repair services with a mandatory two-hour response time. Contractors must employ factory-trained service technicians and coordinate all work with the CalVet Contract Manager during standard business hours. Key submission deadlines include a question submission cutoff of January 13, 2026, at 4:00 PM, with answers posted by January 14, 2026, and quote submissions due via email by January 16, 2026, at 4:00 PM. Evaluation will be based on the lowest responsive responsible quote, with specific attention to compliance with all required documentation and certifications.

This solicitation is exclusively reserved for certified Disabled Veteran Business Enterprises (DVBEs), with a mandatory minimum 3% DVBE participation requirement and potential bid incentives for higher DVBE involvement. Bidders must submit multiple required documents, including a quote rate sheet, Payee Data Records, Contractor Certification Clauses, DVBE Declarations, and Commercially Useful Function Certifications. The contract will cover services from July 1, 2026, through June 30, 2029, with contractors required to maintain specific insurance coverage, including $1,000,000 in Commercial General Liability and Automobile Liability insurance. While specific contract value is not explicitly stated, the solicitation includes a detailed rate sheet for pricing preventative maintenance and repair services, with a maximum 10% markup on material costs. Contractors must also comply with additional requirements, including Executive Order N-6-22 regarding economic sanctions and provide disclosure of any generative AI use in completing deliverables.