26CS0007 - golf cart repair and maintenance services

This solicitation (26CS0007) issued by the California Department of Veterans Affairs seeks qualified contractors to provide golf cart and utility vehicle repair and maintenance services at the Veterans Home of California - Chula Vista. The procurement encompasses preventative maintenance and repair services for 17 pieces of equipment, including eight Carryall 700 electric golf carts, two Carryall 500 electric carts, one gas-powered Transporter, one electric golf cart with ADA ramp, and five Taylor Dunn utility vehicles. Required services include quarterly preventative maintenance (tune-ups, oil changes, fuel injection service, electrical system checks, brake service, tire replacement, suspension repairs, drivetrain and transmission work, and engine repair), unlimited repair visits with a two-hour response time for non-emergency requests and same-day response capability for emergencies, and materials reimbursement at actual cost plus 10% plus shipping and taxes. The contractor must employ factory-trained service technicians with proof of required training and must maintain Commercial General Liability insurance of $1,000,000 per occurrence, Automobile Liability of $1,000,000 per accident, and Workers' Compensation coverage. The contract term runs from July 1, 2026, through June 30, 2029. The deadline for submitting questions is February 2, 2026, at 4:00 PM; responses to questions will be posted by February 4, 2026, at 4:00 PM; and quote submissions are due February 5, 2026, at 4:00 PM via email to huie.lovelady@calvet.ca.gov. Award will be made to the lowest responsive responsible quote in accordance with Government Code 14838.5, with tie-breaking provisions favoring disabled veteran-owned small businesses.

This solicitation is designated as a DGS Certified Small Business only procurement, restricting responses to certified Small Businesses (SB) and Micro Businesses (MB), with no responses permitted from larger entities. A minimum 3% Disabled Veteran Business Enterprise (DVBE) participation requirement is established, with bid adjustment incentives ranging from 3% to 5% or greater for confirmed DVBE participation. Bidders must document DVBE participation through completed Bidder Declarations and written confirmation letters from all proposed DVBE subcontractors, including detailed scopes of work, payment terms, and performance schedules. In the event of a tie between a certified small business and a certified disabled veteran-owned small business, the contract must be awarded to the disabled veteran-owned entity. Bidders must submit comprehensive documentation including the mandatory rate sheet, Payee Data Records (STD 204 and 205), Contractor Certification Clauses, Bidder Declaration, DVBE Declaration, Commercially Useful Function Certification, proof of required licenses and certifications, sample insurance documentation, sample invoices, and applicable DVBE Confirmation Letters. All bidders must certify compliance with non-discrimination programs, drug-free workplace requirements, nondiscrimination with Russian economic sanctions under Executive Order N-6-22, and disclose any use of Generative Artificial Intelligence that materially impacts contract performance. No specific budget or award value is disclosed in the solicitation materials; compensation will be structured based on submitted rates for quarterly preventative maintenance services, hourly rates for incidental repairs, and materials reimbursement.