26C035001 entitled, ¿CHP Community Outreach & Marketing Section ¿ Graphic Services Unit (GSU) ¿ Engraving Services

The California Department of Motor Vehicles is issuing Invitation for Bid (IFB) Number 26-039 for printing and delivery services of Driver License Renewal by Mail Billing Notice computer paper forms (ISD 8314 DL). The procurement requires production of 3,692,000 forms consisting of approximately 71 rolls of continuous roll feed paper with non-perforated pinfeed holes, with anticipated delivery commencing August 24, 2026. The successful contractor must demonstrate production capability on specific equipment—an OCE/CANON VarioStream 4650 high-speed laser printer with associated equipment—and must submit hardcopy proofs within 20 days of agreement execution and deliver a test roll within 10 days of proof approval. Just-in-time (JIT) delivery requirements mandate no more than 34 rolls printed at any single time, with a minimum supply of six rolls maintained throughout the contract period. Deliveries must occur to DMV Computer Operations in Sacramento during specified receiving hours (7:00 a.m. to 2:30 p.m., Monday through Friday, excluding state holidays). The bid submission deadline is April 29, 2026, at 11:59 p.m. via email in non-fillable PDF format to DMVBIDS@dmv.ca.gov, with the public bid opening scheduled for April 30, 2026, at 1:00 p.m. Written questions must be submitted by April 21, 2026, at 4:30 p.m., with responses released by April 23, 2026. Contract award shall be made to the lowest responsible responsive bidder based on cost per roll pricing including all sales tax as detailed on the Cost Sheet.

The procurement includes several set-aside provisions and special certifications. Contractors must carry $1,000,000 in commercial general liability coverage and workers' compensation insurance with $1,000,000 employer liability limits. The DMV offers a five percent cost incentive for bids demonstrating five percent or greater Disabled Veteran Business Enterprise (DVBE) participation, and Small Business Enterprise preferences apply. For bids exceeding $100,000, Target Area Contract Preference Act (TACPA) preferences and California civil rights laws certification are required. Payment shall be rendered in arrears upon receipt and approval of invoices and accepted delivery in accordance with the California Prompt Payment Act. The total contract compensation amount will be determined by the DMV, and the agreement is subject to budget appropriation with potential amendment provisions allowing up to six months of additional time or up to 30 percent in additional funds under specified circumstances.