2626ITB - Bounce House & Inflatables

The City of Daytona Beach, Florida (Volusia County) is issuing Invitation for Bid (ITB) #2626 to procure inflatable bounce houses, trackless trains, carnival games, mechanical rides, and other family-friendly amusement attractions for municipal events, festivals, and recreation programs. Vendors must be capable of delivering, setting up, operating, supervising, and removing equipment at various municipal locations while maintaining full compliance with all applicable safety regulations and manufacturer guidelines. Required services include both daily and hourly rate pricing for standard bounce houses, inflatable slides, obstacle courses, interactive inflatables, toddler inflatables, trackless trains, carnival game booths, and mechanical rides, with additional allowable charges for setup and breakdown fees. Qualified bidders must demonstrate a minimum of five years of active operation providing similar services, possess all required permits, maintain documented safety records, and show experience serving municipalities or public entities. Key dates include a non-mandatory pre-bid conference on January 28, 2026, at 10:00 a.m. via Microsoft Teams; a question deadline of February 10, 2026, at 5:00 p.m.; and a bid submission deadline of February 24, 2026, at 10:00 a.m. through the OpenGov Platform, with virtual bid opening occurring the same date. The contract will have an initial one-year term with options for up to two additional one-year renewals upon 60 days' written notice, with pricing held firm throughout the contract duration.

All contractors must comply with E-Verify requirements and maintain comprehensive insurance coverage, including workers' compensation insurance with $500,000 employers' liability limits and commercial general liability and automobile liability insurance with combined single limits of no less than $1,000,000 per occurrence and $2,000,000 aggregate. A 10% bid security in the form of a bid bond or equivalent is required at submission, and the successful bidder must provide performance security equal to 100% of the contract price within 15 business days of award. The City reserves the right to award multiple contracts and will apply a local vendor preference if a local business offer falls within 10% of the lowest non-local bid. No specific incumbent vendors, set-aside designations, or disadvantaged enterprise restrictions are identified in the solicitation materials. While no explicit budget range is provided, pricing will be evaluated based on submitted daily and hourly rates for each equipment category, and quantities are estimated with no guarantee of actual orders.