2611 ODP 2116 Polk Emission Testing

The Pennsylvania Department of Human Services, Polk Center is procuring annual emission testing services for a 1.2 megawatt generator located at 100 Lakewood Circle, Polk, Pennsylvania 16342 through an Invitation for Bid (IFB) process. The procurement is under the jurisdiction of Washington County and Pittsburgh City in Pennsylvania. The contractor must provide comprehensive emissions testing services in compliance with Pennsylvania Department of Environmental Protection regulations and Title 25, Chapter 139 of the Pennsylvania Code. Key deliverables include submission of a test protocol to DEP at least 90 days in advance, an electronic draft test plan to DHS and the Polk Center facility within five business days of receiving a purchase order, and a final test report within two weeks of completing onsite testing or within two business days of receiving laboratory results. The final test report must contain an introduction, results and discussion, methodology, sample calculations, field data, laboratory data, quality control data, and process operating or control system data. The contractor must complete a mandatory site visit prior to bid submission and obtain a signed Proof of Site Visit form from either Heathcliff Kalac (814-432-0221) or Dana Kellogg (814-432-0474). All bidders must be accredited as Air Emission Testing Bodies and provide proof of liability insurance and Workers Protection and Investment Certification. Questions must be submitted by February 23, 2026, at 10:00 AM, with answers posted by February 25, 2026, and bids are due February 26, 2026. The contract commences upon issuance of a purchase order and expires after one year, with options to renew for up to four additional one-year periods at a unit price not to exceed a 5% increase per renewal term, with possible extension for up to three months.

No set-aside designations or restrictions for disadvantaged enterprises are specified in the procurement documents. Award will be made to the lowest responsible and responsive bidder based on demonstrated qualifications and compliance with bid requirements. No incumbent vendors or current contractors are identified in the solicitation materials. Testing and sampling must be conducted under the direct supervision of personnel qualified by training and experience, with all work performed and accepted by the Commonwealth. Contractors must submit a Service Receipt to the DHS Polk Center Accounting Department at the facility address to verify work completion and receive reimbursement. Payment will be made upon satisfactory completion of work and submission of an invoice on the contractor's letterhead containing required information per the sample supplier invoice format. The specific contract value or budget range is not disclosed in the available procurement documents.