26004296 RFQ for Professional legal services for collection of delinquent municipal court fines and fees

The City of Midland, Texas is issuing a Request for Qualifications (RFQ 26004296) to procure professional legal services for the collection of delinquent Municipal Court fines, fees, court costs, restitution, and other accounts receivable in compliance with Article 103.0031 of the Texas Code of Criminal Procedure. The selected legal firm will provide comprehensive services including legal representation, enforcement action recommendations, dispute resolution, bankruptcy representation, skip tracing, payment processing coordination, and program management with implementation required within 30 days of contract execution. Key deliverables include monthly case information transmission, weekly collection remittances with itemized invoices, and support for specialized programs such as warrant round-ups, amnesty programs, and media outreach campaigns. Minimum qualifications require demonstrated experience in municipal court collections in Texas, knowledge of the Texas Code of Criminal Procedure, Fair Debt Collection Practices Act, and Texas Debt Collection Act, proven collection performance, bilingual English/Spanish service capability, and access to advanced skip tracing and data research tools with secure reporting systems. Statements of Qualifications must be submitted electronically via Bonfire or as one hard copy and one electronic copy on flash drive no later than 2:00 p.m. on Thursday, May 14, 2026; questions must be submitted in writing to purchasing@midlandtexas.gov by 12:00 p.m. Friday, May 8, 2026. The initial contract term is five years with automatic annual renewal unless either party provides sixty days' written notice of non-renewal, and the City may terminate the agreement at will for any reason upon providing one hundred eighty days' written notice.

The RFQ contains no identified set-aside designations or restrictions limiting respondent types based on disadvantaged enterprise status or organizational classification. Vendors must comply with conflict of interest disclosure requirements under Texas Local Government Code Chapter 176, filing a Conflict of Interest Questionnaire (Form CIQ) with the City Secretary not later than the seventh business day after becoming aware of facts requiring disclosure, with failure to comply resulting in Class C Misdemeanor penalties and potential contract termination and removal from the bidders list for a minimum of one year. All vendors must submit a signed Non-Collusion Statement certifying that bid pricing was developed independently without consultation or agreement with other bidders. Compensation for the selected firm is structured solely on a 30% collection fee basis, with payment calculated only on amounts successfully collected and no fees payable for dismissals, acquittals, community service arrangements, jail credit satisfaction, or indigent determinations. The City has not identified incumbent vendors or existing contractors in the documentation, nor has it specified a total budget range, with financial recovery dependent entirely on the firm's collection performance under the revenue-sharing model. The selected firm must maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 per person/$1,000,000 per occurrence), Business Automobile Liability ($250,000 combined single limit), Workers' Compensation at statutory limits, and Employers' Liability ($500,000 per accident).