26002874 RFP On Call Mowing and Nuisance Abatement Services

The City of Midland, Texas (Mason County, FIPS Code 48319) issued Request for Proposal 26002874 on February 4, 2026, seeking qualified contractors to provide on-call mowing and nuisance abatement services for properties located within city limits, excluding properties owned by the City of Midland, Union Pacific, or any rights-of-way. The procurement solicits multiple qualified contractors available on an on-call basis to respond to nuisance abatement needs as they arise throughout the municipality. Required services include mowing and cutting of weeds, tall grass, and brush for properties categorized by size (under 12,000 square feet, 12,000 square feet to less than one acre, and one acre or greater); trash, junk, refuse, and debris removal with lawful disposal; and tree trimming and dead tree removal with lawful disposal, all with before-and-after photographs. Contractors must commence work within seven business days of Notice to Proceed, maintain a designated supervisor on-site during all work operations, and submit monthly service reports as a prerequisite for payment authorization within seven business days of work completion. The evaluation committee will award the contract to the bidder providing best value based on manpower and staffing qualifications (25 percent weight), price fairness and reasonableness (35 percent weight), business references from current customers (15 percent weight), and quality and program management approach (25 percent weight), requiring a minimum of three business references and a detailed staffing plan demonstrating experience in mowing and nuisance abatement. A preproposal meeting is scheduled for February 18, 2026, at 9:00 AM at City Hall in Midland, Texas, with proposals due by February 25, 2026, at 2:00 PM through the Bonfire platform, and an intended contract award date of March 24, 2026.

The procurement includes a local business preference consideration under Texas Local Government Code 271.9051, allowing evaluation of local bidders whose principal place of business is within the City of Midland if their bid falls within five percent of the lowest bid from a non-local bidder; interested local bidders must submit an Affidavit of Eligibility to the Purchasing Manager demonstrating local residency, employment, and tax payment status. All bidders must comply with conflict of interest reporting requirements and submit the Conflict of Interest Questionnaire (Form CIQ) if applicable, along with a Non-Collusion Statement certifying independent bid development, and must acknowledge and accept all contract documents as non-negotiable, including ethics compliance under Texas Government Code Section 2252.908 and Texas Local Government Code Section 176.006. The contract requires comprehensive insurance coverage including Commercial General Liability with minimum limits of $1,000,000 per occurrence for personal injury and $500,000 for property damage, Business Automobile Liability of $250,000, statutory Workers' Compensation coverage, and Employers' Liability of $500,000, with the City named as additional insured on a claims-occurred basis and waiver of subrogation required. The initial contract term is one year with an option for one additional one-year renewal period upon at least thirty days' notice prior to expiration, with the projected annual cost not to exceed $45,000 and pricing adjustments for renewal periods limited to increases in the Consumer Price Index for the Dallas-Fort Worth area but not exceeding fifteen percent above the original proposal amount. The City reserves the right to contract with multiple parties for identical services, may terminate the contract at will with one hundred eighty days' written notice, and may terminate immediately if the contractor fails to provide emergency services in a timely manner on three or more occasions.