26-20 K-12 Safety, Compliance & Training System

The Rockford Board of Education, School District No. 205 in Illinois, is conducting a Request for Information (RFI) to gather comprehensive market intelligence on K-12 safety, compliance, and training systems for its district serving approximately 27,000 students across 41 schools. The procurement seeks vendors capable of providing an integrated platform that can consolidate existing safety and training systems, with specific requirements including platform integration, compliance tracking, reporting capabilities, user accessibility, and content customization. Vendors must address IT security requirements, demonstrating compliance with FERPA, COPPA, Illinois SOPPA, and the Illinois Student Data Privacy Agreement, and support DUO Multi-Factor Authentication. Key submission deadlines include questions due by December 22, 2025 at 12:00 p.m., and final submissions due January 16, 2026 at 2:00 p.m. Central Standard Time, with a public opening at the district's 6th Floor Conference Room. The district will select finalists by January 30, 2026, and invite selected vendors to present to cross-departmental stakeholders between February 2 and February 13, 2026, with submissions required on flash drives in sealed envelopes.

The RFI explicitly states that this is a market research initiative and does not guarantee future procurement or contractual obligations. Currently, the district utilizes PublicSchoolWORKS for safety and compliance training and seeks vendors who can potentially migrate 70+ custom courses and five years of historical data from existing platforms. Vendors must provide comprehensive pricing approaches, including volume discounts, multi-year agreement terms, and itemized costs for implementation, training, and support services. Respondents are required to submit references from at least three K-12 school districts or educational organizations that have implemented their platform, detailing implementation timelines, scope, modules, and outcomes. While no specific set-aside designations are mentioned, the RFI suggests a preference for vendors with robust, full-service safety suites that can effectively integrate with existing district systems. The procurement appears focused on finding a comprehensive solution that can improve operational efficiency, enhance data integration, and provide a centralized approach to safety, compliance, and training management for the district's extensive educational ecosystem.