26-060 Print and Deliver Five (5) Different #10 Envelopes

The California Department of Motor Vehicles (DMV) is soliciting bids through Invitation for Bid (IFB) 26-060 for the printing and delivery of five different #10 envelope variants over a twelve-month contract period. The procurement requires the production and delivery of 50,720,000 envelopes across five distinct types: DMV 84/9-84 (36,000,000 units), REG 1501/1-1501 (5,040,000 units), DL 63/4-63 (6,240,000 units), REG 244/1-244 (2,560,000 units), and REG 1502/1-1502 (880,000 units). Key technical requirements specify a caliper of .00488" optimum with an acceptable range of .00470"-.00530", with supplier-certified test reports required for verification. Deliverables include proof submissions within 20 days of contract execution, test pallet delivery within 15 days of contract execution or 10 days after proof approval, and scheduled deliveries from September 2026 through February 2027. Envelopes must be packaged at 500 per shelf box, five shelf boxes per carton (2,500 per carton), and 32 cartons per pallet, with all deliveries made to the DMV Supply Warehouse in Sacramento during specified receiving hours by appointment. The contractor must perform the predominant production function (printing) using their own equipment, facilities, and employees, though non-predominant functions may be subcontracted. Written questions are due by 10:00 a.m. on May 19, 2026, with written responses released by 5:00 p.m. on May 21, 2026; final bid submission is due by 11:59 p.m. on June 4, 2026, via email to DMVBIDS@dmv.ca.gov, with bid opening at 10:00 a.m. on June 5, 2026. Award will be based on the lowest responsible responsive bid.

The procurement includes set-aside considerations for Disabled Veteran Business Enterprise (DVBE) participation, with a five percent bid incentive available for bidders with 5 percent or greater DVBE participation, and Small Business Enterprise preferences are also applicable. Bidders must comply with civil rights requirements and non-discrimination assurances, and must disclose any use of generative artificial intelligence in bid document preparation or contract performance deliverables, with failure to disclose potentially resulting in disqualification. Required documentation includes cost sheets, payee data records, and various certifications. All contractors must maintain commercial general liability insurance with a minimum of $1,000,000 per occurrence and workers' compensation insurance if applicable. The estimated total contract cost is $1,074,834.80 for the twelve-month period, with compensation calculated on a per-1,000-envelope basis for each envelope type. The proposed contract start date is July 1, 2026, with deliveries scheduled through February 2027.