26-042 Fire Alarm Inspections

Bibb County Public Schools in Georgia issued Request for Proposals (RFP) 26-042 on May 4, 2026, to procure fire alarm inspection services across the district's 38 sites serving over 20,000 students. The contractor must provide comprehensive fire alarm inspections including testing of alarm-initiating devices, notification appliances, circuit integrity, control panels, backup power systems, HVAC shutdown interfaces, and water flow and tamper switch interfaces, all performed in compliance with NFPA 72 standards and manufacturer guidelines. Key deliverables include NFPA 72-compliant inspection reports submitted within one week of completion, deficiency reporting categorized by severity level (critical, urgent, routine), and repair quotes for all identified deficiencies. The contractor must also provide 24-hour emergency service availability with response times of 2-4 hours for critical alarm failures and 24 hours for non-critical service calls. A mandatory pre-bid meeting is scheduled for May 19, 2026, at 9:00 AM EST at 4580 Cavalier Drive in Macon, Georgia, with written questions due by May 25, 2026, at 8:00 AM EST, and proposals due June 1, 2026, at 8:00 AM EST via the BONFIRE electronic submission portal. The evaluation committee will score proposals on a 200-point scale: 40 points for technical approach and compliance, 80 points for repair process and emergency response, 60 points for pricing and cost structure, and 20 points for scheduling, project management, and reporting.

The contract term is four years consisting of one year of initial service plus three optional one-year renewal periods at the district's discretion, and any contract awarded is subject to final approval by the BCSD School Board. Pricing must be clearly separated into inspection pricing, repair and service call pricing, and standard repair pricing for specific items including smoke detector replacement, heat detector replacement, pull station replacement, horn/strobe replacement, duct detector replacement, battery replacement, fire alarm panel troubleshooting, and water flow and tamper switch interface testing. All contractor employees assigned to the district must complete background screening and obtain district-issued vendor badges. The RFP does not indicate specific set-aside designations, disadvantaged enterprise requirements, incumbent vendors, or stated budget ranges; however, the comprehensive nature of services across 25 departments and 38 sites suggests a substantial contract value. Proposals should be submitted to Elaine M. Wilson, Executive Director of Procurement, at Elaine.Wilson@bcsdk12.net.