26-037-LH Fire Suppression Services-RFP (3/19/2026)

Macon-Bibb County, Georgia is issuing a Request for Proposals (RFP 26-037-LH) for comprehensive Fire Suppression Maintenance and Services at the Middle Georgia Regional Airport. The procurement seeks qualified contractors to provide preventive maintenance, annual inspections, emergency repairs, and monthly operational reporting across multiple airport facilities including the Terminal, Operations Center, Executive Terminal, maintenance building, deluge pump facility, and Embraer facility. Minimum qualifications require three years of experience in fire suppression services, active Georgia business licensure, financial and legal stability, and trade certification. The evaluation criteria allocates 40 points for Experience/Qualifications, 40 points for Capacity/Resources, 15 points for Pricing, and 5 points for Local Approach, with awards granted to the highest-scoring respondent. Key deadlines include a mandatory pre-bid conference on February 25, 2026 at 10:00 a.m. at the Middle Georgia Regional Airport Conference Room; a question submission deadline of February 27, 2026 at 3:00 p.m. via email to lhardwick@maconbibb.us; and a proposal due date of March 19, 2026 at 12:00 noon at the Procurement Department, 700 Poplar Street, Suite 308, Macon, Georgia 31201, with firm names publicly read at 2:00 p.m. that same day. Responses must be submitted in original plus five copies and on a flash drive, with no late submissions accepted.

Bidders must carry workers' compensation insurance, errors and omissions insurance of $1,000,000, and general liability insurance of $1,000,000 with an A or better rating from Best's Insurance Guide, with coverage written by companies licensed to do business in Georgia. Respondents must declare their status regarding minority-owned, women-owned, disabled, and veteran classifications and confirm E-Verify compliance. Contractors must provide separate hourly labor rates for regular time, overtime, and emergency services, with parts and materials markups not exceeding 25 percent. The contract requires 24-hour service capability with a one-hour emergency response time for urgent requests and one business day response time for non-emergency requests. The RFP does not specify incumbent vendors, current contractors, or explicit award value ranges, though the contract will be awarded on an annual basis with as-needed service provisions throughout the term. All required submission documentation, including Bidder Qualification Forms, financial statements, notarized affidavits, and a Macon-Bibb County Vendor Application, must be included with proposals as outlined in Attachment A.