26-033 Banking RFP

Bibb County Public Schools in Georgia has issued Request for Proposals (RFP) 26-033 for comprehensive district-wide banking services to support a school system serving approximately 20,000 students across 37 sites with roughly 3,550 employees and an annual budget exceeding $400 million. The procurement seeks banking services including account management, cash transfers, ACH direct deposit processing for bi-monthly payroll, investment management, online banking platforms, credit card services, employee payroll cards, and accounts payable automation. Qualified bidders must maintain a full-service home office or branch within five miles of the central office at 484 Mulberry Street in Macon, Georgia, operate as a federally chartered bank qualified to accept public deposits in Georgia, maintain adequate collateral pledged to the district beyond FDIC coverage, and demonstrate experience with similar municipal or educational entities. The evaluation framework allocates 1,000 total points weighted across five criteria: experience with similar business and locations (300 points), fees and compensation (250 points), scope of services offered including software platforms (200 points), financial strength of the proponent (150 points), and bank location and branch availability (100 points). A mandatory pre-bid meeting is scheduled for March 10, 2026, at 9:00 AM EST via Microsoft Teams, with written questions due by March 13, 2026, at 8:00 AM EST. Proposals must be submitted by March 24, 2026, at 9:00 AM EST through the Bibb County Schools BONFIRE portal, and all proposals must remain valid for at least 90 days after the due date. The contract term is structured for one year with four additional one-year renewal options, though the RFP references an alternative five-year initial term with two additional one-year renewal options.

The RFP does not indicate any specific set-aside designations or restrictions limiting responses to particular enterprise categories or disadvantaged business enterprises. No incumbent vendors or current contractors are identified in the available documentation. Pricing must be submitted using the provided Financial Proposal Form with fees structured as a "fee-based" or "direct charge" method, offset by interest earnings on accounts, with the district estimating average collected balances of approximately $18 million across all accounts to inform fee proposals. The RFP does not specify a maximum award value or budget range; rather, the financial evaluation will be based on the competitiveness of proposed fees relative to the services offered and the district's estimated account balances. Bidders must submit signed certification forms, technical proposals detailing their capabilities, and completed financial proposal forms as part of their submission package.