26-027 Headset Purchase

Bibb County Public Schools in Georgia is issuing a Request for Quotes (RFQ) for a district-wide headset purchase to support K-12 testing environments, including state assessments, benchmarks, diagnostic testing, and online instructional assessments. The procurement seeks approximately 3,200 noise-cancelling headsets with boom microphones and 3.5mm jacks, 6,400 noise-cancelling headsets with boom microphones and standard USB connections, and 10,600 noise-cancelling headsets with integrated microphones and standard USB connections. Vendors must meet stringent technical specifications, including audio performance standards (20 Hz to 20,000 Hz frequency response, 32-ohm impedance, minimum 30mm drivers), hearing safety requirements (hardware-based volume limiting not exceeding 85 dB SPL), and compatibility with Chromebooks, Windows devices, and tablets. The RFQ was issued on December 18, 2025, with questions due by December 30, 2025, at 8:00 a.m. EST, and proposals due on January 5, 2026, at 8:00 a.m. EST via the BONFIRE online portal. Evaluation will be based on pricing, delivery capability, and responsiveness to specifications, with a preference for TechProtectUs brands for different grade levels.

The contract will be awarded for one year with the option for renewals up to four additional years, funded through General Funds (State). There are no specific set-aside designations or restrictions on responding organizations mentioned in the documents. All deliveries will be consolidated to one location at 4580 Cavalier Drive, Macon, Georgia, with packages identified separately by individual school locations. While specific budget ranges are not explicitly stated, the comprehensive nature of the procurement suggests a significant investment in educational technology. Vendors must provide a minimum one-year manufacturer warranty and demonstrate capability to meet specifications, offer service and support, and maintain appropriate licensing and insurance. The Bibb County School District reserves the right to reject all bids and waive any irregularities, with the ultimate goal of securing the most suitable headset solution for their district-wide testing and instructional needs.