26-024 GYM membership

The Houston County School District in Georgia is issuing Request for Proposals (RFP) 26-024 for comprehensive fitness and gym membership services for approximately 5,000 district employees across 40 schools. The procurement seeks a local fitness facility provider to deliver monthly membership access with facility access during regular operating hours, diverse group exercise classes, personal training sessions, and additional amenities including childcare, tanning, massage therapy, and mobile app services. Key deliverables include active membership documentation and tracking, employee status verification, monthly invoicing capability, and comprehensive equipment inventory reporting. Vendors must provide detailed information on facilities located in Houston County and adjacent Middle Georgia counties, including square footage, capacity, hours of operation, and 24-hour access capabilities with entry methods clearly specified. The evaluation criteria allocate 377 points for mandatory requirements, 150 points for company background and experience, and 250 points for financial cost, totaling 777 available points. The written question deadline is March 11, 2026, at 10:00 a.m. EST with responses posted by March 13, 2026, at 5:00 p.m. EST, and proposals must be submitted by March 20, 2026, at 2:00 p.m. Eastern Time to the Houston County Purchasing Department at 200 Jerry Barker Drive, Warner Robins, Georgia 31088. The initial contract term commences July 1, 2026, for one year with annual renewal options for a maximum of five years or 60 months, subject to funding, contractor performance, and mutual agreement.

The RFP documents do not identify set-aside designations or restrictions on types of organizations eligible to respond, nor do they reference any incumbent vendors or current contractors. Proposals must be submitted in three separate sealed packages: two hard copies of the technical submission with one marked "Original," one hard copy of the financial proposal marked "Original," and a digital copy on USB drive. Insurance requirements include workers' compensation coverage at statutory limits, general liability of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability coverage of $1,000,000 combined single limit. The District reserves the right to reject any or all proposals, cancel the RFP, conduct oral presentations with selected vendors, and negotiate contract modifications with the apparent successful offeror. While the RFP documents do not specify an explicit budget range or award value, pricing should be submitted on the Financial Proposal Form with line items for monthly membership cost per employee, family member upgrades, and additional amenities, allowing the District to evaluate total cost of ownership across the contract period.