26-022 : Purchase Custodial Supplies and Equipment

Muscogee County School District (MCSD) in Columbus, Georgia, is seeking competitive bids for the purchase and direct delivery of custodial supplies and equipment to all schools and non-school locations throughout the district under solicitation 26-022. The procurement encompasses 104 line items organized into five categories: cleaning chemicals (16 items), paper products (6 items), floor care supplies and equipment (33 items), tools and accessories (43 items), and can liners (6 items). Vendors may quote on any one or more items and are permitted to offer approved equal or better product alternates with recommendations listed in the bid documents. All deliveries must be made to specified locations with pallet breakdowns and inside delivery assistance equipped with liftgates; quoted prices must include all purchasing, packing, and delivery charges to destination. The district will award the contract to the vendor with the largest number of lowest delivered prices, though price alone will not be the sole determining factor—the district will select the vendor deemed most responsive and responsible. Key dates include a written questions deadline of April 28, 2026, with answers posted by April 30, 2026; bid responses are due May 22, 2026, at 2:00 p.m. EST; contract award is scheduled for June 29, 2026, at a board meeting; and contractor commencement begins July 1, 2026. The contract period runs from July 1, 2026, through June 30, 2027, with renewal options available in one-year increments not to exceed three total years.

The bid documents do not identify any set-aside designations or restrictions on the types of organizations eligible to respond. No incumbent vendors or current contractors are specified in the available solicitation materials. Vendors must meet several qualification requirements, including maintaining comprehensive general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability coverage of $1,000,000, workers' compensation at Georgia statutory levels, and an umbrella policy of $2,000,000. Additionally, vendors must comply with the Georgia Security and Immigration Compliance Act of 2006, provide proof of non-debarment status, submit three references of similar scope, and provide Material Safety Data Sheets for all products bid. Bids must remain firm for at least 60 days after bid opening, with payment terms set at Net 30 days following receipt, inspection, and acceptance of materials. The district permits online ordering and requires vendors to implement custodial supply restrictions through separate login, catalog segmentation, or user access controls. No specific budget range or award value is stated in the available documentation.