26-019-LH consultant for pre-disater hazard mitigation plan (10/23/25)

Macon-Bibb County, Georgia is seeking a consultant to update its Pre-Disaster Hazard Mitigation Plan through a competitive Request for Proposals (RFP) process. The procurement, designated as solicitation 26-019-LH, requires a comprehensive update to the county's existing hazard mitigation strategy, focusing on preparing for natural disasters, manmade events, and potential terrorist threats. The selected consultant will be responsible for facilitating a Pre-Disaster Mitigation Plan Task Force, coordinating meetings, gathering critical facilities data, conducting hazard identification and risk assessments, and developing mitigation strategies. The project requires submission of a detailed plan document, with key deliverables including hard copies and digital files for review by Georgia Emergency Management and Homeland Security (GEMA/HS) and FEMA. Evaluation criteria will be based on a 100-point scoring system, with points allocated as follows: Experience and Qualifications (20 points), Strategy and Technical Approach (25 points), Project Timeline (25 points), and Cost Proposal (30 points). Critical dates include a mandatory pre-bid meeting on October 8, 2025, a deadline for questions on October 10, 2025, and proposal submissions due on October 23, 2025, at 12:00 noon.

The county encourages participation from Minority, Women-Owned, and Disadvantaged Business Enterprises (MBE/WBE/DBE), with small and disadvantaged businesses able to seek assistance from the Small Business Affairs office. Insurance requirements include Workers' Compensation, Errors and Omissions ($1,000,000), and General Liability ($1,000,000). The contract has a maximum budget of $40,000.00, to be funded through Hazard Mitigation Grant Program (HMGP) funds, with billing conducted on an ongoing basis according to GEMA/FEMA draw-down guidelines. Macon-Bibb County will serve as the lead applicant and fiscal agent, providing officials for the task force and ensuring the 25% local labor match requirement is met. The project timeline spans from October 2025 to June 2026, with key milestones including a kick-off meeting in November 2025, public hearings between January and March 2025, plan submission for GEMA review in April 2026, and anticipated FEMA approval by May 2026. The award will be recommended to the respondent with the highest number of points, with the county requiring quarterly subcontractor participation reports.