26-013 RFP mcms track repaving

The Houston County School District issued Request for Proposals (RFP) 26-013 on October 3, 2025, for comprehensive repaving services of the athletic track located at Mossy Creek Middle School in Kathleen, Georgia. The procurement seeks competitive sealed proposals for track repaving services, including installation of asphalt binder and surface courses, track striping in compliance with National Federation of High School Athletics (NFHS) standards, and construction of high jump and long jump facilities. Vendors must submit detailed proposals outlining services and materials, provide estimated project timelines, and demonstrate relevant qualifications and experience, with all pricing structured as all-inclusive to cover labor, licenses, permits, materials, equipment, shipping, handling, and F.O.B. destination delivery. The evaluation will be conducted in multiple phases assessing administrative compliance, mandatory requirements (300 points), proposed overall solution (250 points), and financial proposal (150 points), totaling 700 available points. Key dates include a mandatory site visit on October 14, 2025, at 8:30 A.M. at Mossy Creek Middle School; a written question deadline of October 17, 2025, at 5:00 P.M. Eastern Time with responses due by October 20, 2025; and a proposal submission deadline of November 3, 2025, at 10:00 A.M. Eastern Time in hard copy format to the Houston County Purchasing Department. The District anticipates project commencement after December 19, 2025, with completion targeted by March 16, 2026, and proposals must include estimated completion dates within this timeframe.

The RFP contains no referenced set-asides or specific restrictions targeting disadvantaged enterprises, though vendors must comply with Georgia state bonding requirements where applicable and federal E-Verify requirements for all employees and subcontractors. No incumbent vendors or current contractors are identified in the available procurement materials. Successful vendors must obtain liability insurance with minimum coverage limits of $1,000,000 general liability per occurrence and $2,000,000 aggregate, maintain workers' compensation coverage at statutory limits, and function as independent contractors with sole responsibility for administering all subcontracts. The contract will be governed by Georgia Code section 20-2-506 and will terminate at the close of each calendar year unless the Board votes to renew, with a maximum contract period not to exceed 60 months. The District established no pre-set budget for this procurement; the award was ultimately granted to Sunbelt Sports at a total cost of $239,104.00 based on the highest evaluation score of 581 points, while the second bidder, Renfroe Construction, submitted a proposal at $185,890.00 with 446 total points, demonstrating that superior technical merit and overall value proposition outweighed lower pricing considerations.