Mandatory Requirements Response Form.xlsx
XLSX spreadsheet 16 KB Posted
- Attached to
- 26-013 RFP MCMS TRACK REPAVING
- Solicitation number
- PE-67610-NONST-2026-000000078
- Issued by
- Georgia
About this file
This is a Mandatory Requirements Response Form for RFP 26-013, issued by the Houston County School District in Georgia, for the repaving of the athletic track at Mossy Creek Middle School. The project scope requires vendors to follow specific paving specifications outlined in Appendix 1 and incorporate findings from a boring report provided in Appendix 2 regarding soil conditions and any necessary undercut or replacement of unsuitable soils. Vendors must submit detailed proposals outlining service and materials, provide an estimated project timeline, and demonstrate their qualifications and relevant experience. The District requests that the project begin after December 19 and be completed by March 16, with offerors required to provide estimated completion dates within their proposals.
Pricing shall be all-inclusive, covering labor, licenses, permits, materials, equipment, shipping, handling, and F.O.B. destination delivery to the school site, with no estimated budget pre-set by the District. Vendors must meet Georgia state bonding requirements where applicable and function as independent contractors with sole responsibility for administering all subcontracts, including obtaining signed E-Verify affidavits from all subcontractors and sub-subcontractors. Additional mandatory requirements include compliance with all applicable federal, state, county, and local laws; maintaining uniformed or identifiable personnel on District property; coordinating with the Director of Maintenance; reporting any changes or issues; keeping the work site free of debris and waste materials; and properly disposing of or recycling all waste according to environmental protection laws. The evaluation criteria allocate points across multiple mandatory requirements, with Company Background and Experience accounting for 150 points total across qualifications, company structure, and relative experience components.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP 26_013 _ AWARD SUMMARY.pdf | ||
| RFP 26_013 MCMS TRACK REPAVING.pdf | ||
| APPENDIX 2 MCMS TRACK CORE SAMPLES.pdf |
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Text version
Sheet1
| RFP 26-013 MCMS Track | |||
| Mandatory Requirements Response Form | |||
| Please respond to each Mandatory Requirement. If additional space is needed, please enter "See response on page ____" in the Comments column. | |||
| Item Number | Mandatory Item | Response | Comments |
| 2.0.1 | Paving Specifications - 20 points |
Vendor must follow the Paving Requirements as outlined in Appendix 1. These details must be included in the proposal. A boring report is provided in Appendix 2 which is a separate attachment. This report shall be taken into consideration within your proposal and include any costs associated with the undercut or replacement of unsuitable soils, if any, as shown in the report. The replacement, hauling or disposing of any soils that are suitable, per the report, but have become saturated due to the contractor’s scheduling or actions, will not be reimbursed by the HCSD.
2.0.2 Proposal - 20 points
Vendor shall include a detailed outline for the service and materials to accomplish the completion of this project.
2.0.3 Total Expenditure (submit on Financial Proposal - Attachment A) 10 points No estimated budget has been set by the District. Price offered should include all labor, license and permits, materials, and equipment to complete entire project. Price offered should include all shipping and handling charges, F.O.B. destination, delivery, and installation at school site. All pricing shall be in accordance with all applicable city, state, and federal codes.
2.0.4 Timeline - 10 points
Vendors shall include an estimated timeline of events.
2.0.5 Independent Contractor - 10 points
The successful Offeror shall function as an independent contractor and shall administer and be solely responsible for all subcontracts for this project. The successful bidder is responsible for obtaining a signed E-Verify affidavit from their Subcontractors and Sub-subcontractors.
2.0.6 Laws and Regulations - 10 points
The Contractor shall at all times observe and comply with all laws, ordinances, regulations, and codes of the Federal, State, County, City and other local government agencies that may in any manner affect the performance of this contract. Any Contractor found to be in non-compliance may be removed from the work site, as well as subject to forfeiture of payment and/or contract termination.
2.0.7 Site Management - 10 points
Vendor personnel shall be uniformed or identifiable at all times while on District property. The successful vendor will be responsible for managing the site and coordinating all construction activities with the Director of Maintenance.
2.0.8 Changes/Issues - 10 points
The successful vendor shall report to the Director of Maintenance during the execution of this project and shall update and submit to the Director of any proposed changes or issues concerning the original plan.
2.0.9 Removal of Packaging and Debris - 10 points
The successful vendor shall keep the work site and surrounding area free from accumulation of waste materials and debris during this project. Once project is complete, all debris and garbage must be removed from the site. Disposal and/or recycling of any/all waste must be done strictly according to all Federal, State and local laws relating to environmental protection or any other applicable laws. The Contractor will be solely liable for any and all violations of such directives.
2.0.10 Bonds - 10 points
The successful vendor shall be required to meet bonding requirements, if applicable, set forth by the laws of the State of Georgia. Evidence should be submitted prior to commencement of performance of this agreement
2.0.11 Project Completion Date - 10 points
The District would like the project to begin after December 19 and be completed by March 16. Offeror should provide an estimated completion date.
2.0.12 Company Background and Experience
Offeror will describe their background, relevant experience, and qualifications, including, but not limited to the following:
a. a. Qualifications - 50 points Evidence of the Offeror’s qualification to do business in the state where project is located or covenant to obtain such qualification prior to award of the Contract. If applicable, include state license numbers.
b. b. Company Structure - 50 points The Offeror will include in the proposal the legal form of their business organization, the state in which incorporated (if a corporation), the types of business ventures in which the organization is involved and the office location that will be the point of contact during the term of any resulting contract.
c. c. Relative Experience - 50 points The Offeror must include in the technical proposal the number of full consecutive years they have been operating under their current business name.
The Offeror will provide a list of at least three clients for whom similar services, as detailed in this RFP, have been provided during the past three years. The list must include:
| • | dates of service |
| • | name of contact person |
| • | title of contact person |
| • | phone number and email of contact person |
The Offeror will also disclose any services terminated by the client(s) and the reason(s) for termination.
2.0.13 Business Litigation - 20 points
The Offeror will disclose any involvement by the organization or any officer or principal in any material business litigation within the last five (5) years. The disclosure will include an explanation, as well as the status and/or disposition.
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