26-0116-6 Annual Contract for Law Enforcement Polygraph Examination Services for CCPD

Chatham County Purchasing & Contracting Department is requesting proposals for an annual contract with one or more qualified polygraph examination providers to support the Chatham County Police Department, with proposals due October 29, 2026. The contract supports criminal investigations, internal or administrative investigations, pre-employment screening, and other authorized law-enforcement purposes on an as-needed basis with no guaranteed minimum examination volume.

Proposers must hold current polygraph examiner licenses and certifications and provide evidence of required insurance coverage. The County requires a current business license prior to award if not already held. Compliance with federal, state, and local laws, professional standards, and County policies is mandatory.

Pricing shall be submitted on a firm unit basis for standard law-enforcement polygraph examinations. Proposers may submit separate unit pricing for criminal investigation, internal affairs/administrative, pre-employment, and urgent examinations, along with hourly rates for consultation, depositions, courtroom testimony, and travel-related charges. All ordinary costs necessary to provide required services must be included in the submitted pricing unless separate charges are expressly identified and accepted by the County.

The contract term is one year with renewal options for four additional one-year terms if all parties agree. Evaluation is weighted as follows: Experience & Qualifications (25 points), Service Capabilities (25 points), Compliance/Confidentiality (15 points), MBE/WBE Participation (15 points), Cost Proposal (15 points), and References (5 points), totaling 100 points; up to 30 additional points are possible if interviews or presentations are conducted. Award will be made to the responsible proposer whose proposal is most advantageous to Chatham County considering price and other evaluation factors. Proposals must be submitted online through the County's procurement portal at https://chathamcountyga.bonfirehub.com/portal. No pre-proposal conference is scheduled.