26-0101-6 Annual Contract for Various Inmate Supplies

Chatham County is requesting bids on inmate supplies—sheets and SimplaSheets for the Chatham County Detention Center—under ITB 26-0101-6, with bids due September 15, 2026 at 2:00 p.m. The solicitation establishes a 30% combined M/WBE participation goal and requires bidders to demonstrate good faith efforts in subcontracting with qualified M/WBE firms.

The scope includes 400 dozen lightweight poly/cotton blended percale flat sheets annually and 4,800 units of quilted mattress covers with attached quilted sheets annually, with manufacturer specification data sheets required. Samples of proposed items must be submitted by the bid deadline. Vendors must provide a minimum of three references with similar service requirements, preferably located within Georgia, and maintain a minimum stock level of 20% of annual contract requirements.

The contract term is one year with options to renew for four additional one-year terms, contingent on mutual agreement. Place of performance is 1050 Carl Griffin Drive, Savannah, Georgia. Bid prices must be firm for 60 days from bid opening and include all delivery, handling, surcharges, and other charges on an F.O.B. basis to Chatham County, Savannah, Georgia. Contractors must provide current Certificates of Insurance with minimum limits of $1,000,000 commercial general liability and $500,000 workers' compensation and maintain a current Chatham County Tax Certificate. Payment will be made within 30 days of invoice receipt and approval by the County. Bids must be submitted online through the Chatham County Purchasing Portal at https://chathamcountyga.bonfirehub.com/portal. Questions must be directed to Joshua Brodlieb, Procurement Specialist, through the procurement portal. No pre-bid conference is scheduled.