26-00715-00-SC, Bituminous Surface Treatment FY2027

The City of Urbana is requesting bids on approximately 80,000 square yards of bituminous surface treatment with crushed steel slag at various locations throughout the city under ITB 26-00715-00-SC, with bids due August 28, 2026 at 2:00 p.m. and questions due August 26, 2026 at 2:00 p.m. All work is subject to prevailing wage requirements under the Prevailing Wage Act (820 ILCS 130), substance abuse prevention program requirements, United States-produced steel product requirements, and veterans preference employment requirements—standard filters for Illinois public works construction.

The scope consists of single bituminous surface treatment (A-1) with crushed steel slag CA-16 aggregate across 61 separate street segments in Urbana, totaling approximately 79,429 square yards. The aggregate requirement is approximately 27,800 tons and 913 gallons of emulsified asphalt binder (hydrated filming emulsion). All materials must come from IDOT-approved sources. The contractor must hold a pre-construction meeting after Notice to Proceed and submit subcontractor, supplier, shop drawing, erosion control, traffic control, and construction schedule information for engineer approval. Work is subject to the City of Urbana noise ordinance (Section 16-7), which restricts construction equipment operation within 600 feet of residences, hospitals, or places of worship from 8:00 p.m. through 7:00 a.m. on weekdays and extended restrictions on weekends. The contract carries a one-year guarantee period from date of completion and acceptance. Mobilization costs are not separately compensated; payment is per-square-yard at the contract unit price for actual quantities of work performed and accepted. Pricing must include all equipment, labor, materials, shipping, handling, installation, and traffic control.

Contractors must comply with IDOT Standard Specifications for Road and Bridge Construction regarding insurance and bonding requirements, including a bid bond with a penal sum of 5% of total bid price or the specified amount, whichever is lesser. Contractors must maintain commercial general liability, employers liability, commercial automobile liability, umbrella liability, and pollution liability coverage with specific minimum limits and the City of Urbana named as additional insured. Formal contract execution is required within 15 days of award. Award notification is expected within 90 calendar days of the submission deadline. Bids must be submitted electronically through the City's e-Procurement Portal at https://procurement.opengov.com/portal/urbanaillinois. A non-mandatory bid opening will be held via Microsoft Teams meeting.