26-002 On-Airport Rental Car Concession Services

The City of Albany, Georgia is seeking qualified businesses to provide On-Airport Rental Car Concession Services at the Southwest Georgia Regional Airport (ABY) through a competitive sealed bid process. The procurement, identified as Bid Reference No. 26-002, aims to award four rental car license agreements for a one-year contract with options to renew for three additional one-year terms. Prospective vendors must operate within the airport's commercial terminal building and meet specific financial requirements, including a Minimum Annual Guarantee (MAG) of at least $100,000 per license year and monthly payments calculated as the greater of 12% of gross revenues or one-twelfth of the MAG. A pre-bid conference is scheduled for July 7, 2025, at 10:00 a.m. at the airport, and sealed bids will be received until 2:30 p.m. on July 28, 2025, at the Procurement Division located at 222 Pine Avenue, Suite 260, Albany, Georgia. The airport serves approximately 60,000 potential passengers across 21 counties in Southwest Georgia and Northern Florida, currently supported by Delta Airlines' three daily flights to Hartsfield-Jackson Atlanta International Airport.

The City demonstrates a commitment to small business participation and requires all bidders to submit a $5,000 bid bond. While specific set-aside designations are not explicitly detailed, the procurement appears to encourage diverse business participation. The contract includes additional fees such as a $4.25 Customer Facility Charge (CFC) per rental day, Parking Space License Fee, and Terminal Space License Fee. The City reserves the right to reject any bid, suggesting flexibility in the procurement process. Although no incumbent vendors are mentioned, the contract provides an opportunity for new or existing rental car businesses to establish a presence at the Southwest Georgia Regional Airport. The potential award value is substantial, with a minimum annual guarantee of $100,000 per license and the opportunity for additional revenue through gross receipts. Interested vendors should carefully review the bid documentation and prepare comprehensive proposals that demonstrate their capability to provide high-quality rental car services in this regional airport setting.