26-002 (BS) SAISD Extended Day Program (SEDP)

The San Antonio Independent School District (SAISD) is issuing Request for Proposal (RFP) 26-002 to procure extended day program services for the 2026-2027 school year. The District seeks qualified providers to operate an after-school educational and recreational program serving approximately 3,825 students in grades K-8 across approximately 55 SAISD schools. The program will operate for a minimum of 160 days up to 200 days, commencing the Monday following the first day of school and concluding on the last full academic day, with middle school programs running a minimum of two hours between 3:45 PM and 6:00 PM and elementary programs operating a minimum of three hours between 3:00 PM and 6:00 PM. Providers must maintain a 25:1 student-to-staff ratio and implement curriculum aligned with Texas Standards for High-Quality After-School Programs, while submitting CPR and First Aid certifications for employees, providing at least three non-SAISD references, demonstrating fiscal responsibility through financial reports, and complying with criminal background checks and inventory management requirements. The evaluation criteria include purchase price (35 points), reputation and quality (40 combined points), long-term cost (6 points), past District relationship (5 points), references and Professional Qualifications Questionnaires (5 points), HUB compliance impact (5 points), and value-added incentives (4 points). Vendor questions must be submitted through the Bonfire portal by Monday, February 9, 2026, at 12:00 PM, with responses posted by Wednesday, February 11, 2026, at 3:00 PM, and proposals must be finalized through the Bonfire portal prior to Thursday, February 19, 2026, at 2:00 PM CST.

The contract is structured as a cost-reimbursement agreement with no payment advances, whereby the District's liability is limited to reimbursing allowable costs incurred as a direct result of the Provider's services in accordance with contract terms and applicable law. The District will provide facilities, digital systems, curriculum, snacks through the USDA Free Snack Program where applicable, equipment, and training on safety and instructional programs, with the Provider required to submit a multi-tier budget with cost options for District negotiation upon award. The contract term shall be valid for one year from the Board of Trustees approval date, with the option to renew for four additional one-year periods based on mutual agreement and subject to District re-negotiation of pricing for cost savings during renewal periods. While specific award values or budget ranges are not explicitly stated in the available documentation, the scope encompasses district-wide extended day services on an as-needed basis, with no guarantee of minimum work volume. The District reserves the right to award to a single vendor or multiple vendors and to terminate the contract for convenience with 30 days' written notice or for non-appropriation of funds. Award of this contract is contingent upon the availability of District funding, and specific set-aside designations or restrictions on eligible respondent types are not detailed in the available materials, though HUB compliance impact is a weighted evaluation factor.