25YS0036 - *SB-MB Only* - Rethermalization Meal Delivery System Services

The California Department of Veterans Affairs (CalVet) is seeking qualified contractors to provide preventive maintenance and repair services for the Rethermalization Meal Delivery System at the Veterans Home of California-Yountville, located at 190 California Drive, Yountville. The solicitation, numbered 25YS0036, requires a contractor to provide all labor, materials, staff, transportation, licenses, and permits necessary to maintain and repair the meal delivery system, which includes 51 Convect-Rite Prime Carts, 8 Transport Carts, and 18 Convect-Rite Prime Docking Stations across the Holderman Kitchen and two annexes. Key objectives include ensuring optimal system functionality, compliance with food safety regulations, and improving resident meal satisfaction. Services must be performed during standard business hours (7:00 a.m. to 5:00 p.m., Monday through Friday), with emergency repairs completed within 24 hours and standard repairs within five working days. The solicitation was advertised on January 9, 2026, with questions due by January 13, 2026, at 5:00 PM, and quote submissions due by January 21, 2026, at 5:00 PM, with a proposed contract start date of February 1, 2026, or upon approval.

The procurement is exclusively restricted to California Small Business (SB) or Micro Business (MB) certified firms, with a potential tie-breaking provision favoring disabled veteran-owned small businesses. The contract includes a fixed $50,000 allocation for parts over the two-year contract term, which runs through June 30, 2027. Contractors must maintain appropriate insurance coverage, including $1,000,000 in Commercial General Liability and Workers' Compensation for all employees. Successful bidders must submit comprehensive documentation, including a Quote Rate Sheet, Payee Data Records, Contractor Certification Clauses, Bidder Declaration, and various compliance certifications. The evaluation will focus on the lowest responsive and responsible quote, with bidders required to certify they are not targets of economic sanctions and disclose any use of Generative Artificial Intelligence in contract performance. The solicitation does not provide specific information about incumbent vendors or detailed budget ranges beyond the $50,000 parts allocation.