25WS0038 - *SB ONLY* - Activity Transportation Services

The California Department of Veterans Affairs (CalVet) is soliciting quotes for Activity Transportation Services for the Veterans Home of California - West Los Angeles through a Small Business (SB) Only solicitation, designated as Contract Number 25WS0038. The procurement seeks a contractor to provide therapeutic transportation services for veterans, specifically focusing on scheduled wheelchair and ambulatory transport for residents and staff to recreational and cultural activities. Transportation services will be available up to seven days per week, typically between 6 AM and 1 AM, with the ability to transport various configurations including up to 9 wheelchairs, accompanying staff, and ambulatory residents. The contractor must arrive 30 minutes prior to scheduled departures, confirm availability within 24 hours of request, and provide written reports after each transport. Key deliverables include maintaining appropriate licenses, permits, and insurance, and complying with HIPAA privacy regulations. The solicitation was posted on August 4, 2025, with quotes due by August 22, 2025, at 5:00 pm, to be submitted via email to Nakea.Hammonds@calvet.ca.gov, with a proposed contract term from October 1, 2025, through September 30, 2028.

The procurement is exclusively reserved for California Small Businesses (SB) and Micro Businesses (MB) certified by the Department of General Services, with a strong preference for Disabled Veteran Business Enterprises (DVBE). Contractors must complete multiple compliance documents, including a Commercially Useful Function (CUF) Certification, Civil Rights Laws Certification, and DVBE Declarations, demonstrating their ability to perform a meaningful role in the contract. Unique requirements include compliance with Executive Order N-6-22 regarding Russia Sanctions and a Generative Artificial Intelligence (GenAI) Disclosure Notification. The contract will be awarded to the lowest responsive responsible quote, with a tiebreaker favoring disabled veteran-owned small businesses. While specific total contract value is not explicitly stated, the rate sheet provides hourly rates for three transportation configurations, with the first 60 minutes at no charge and subsequent 30-minute increments billed at a specified rate. Contractors must also provide comprehensive insurance coverage, including commercial general liability, automobile liability, and workers' compensation, and comply with various state contracting regulations and ethical standards.