25WS0024 - Water Softener Services

The California Department of Veterans Affairs (CalVet) is seeking a contractor to provide water softener services for the Veterans Home of California - West Los Angeles, with solicitation number 25WS0024. The procurement involves comprehensive water softening system maintenance, including weekly water hardness testing, exchanging softening cylinder tanks to maintain water hardness between 0-3 grains per gallon, and providing bi-monthly performance reports. Contractors must possess a valid C-55 (Water Conditioning) or C-36 (Plumbing) license and be prepared to perform unlimited non-emergency repair visits during standard business hours. The solicitation requires contractors to service a manifold array-based water softening system, train facility personnel on system operation, and comply with prevailing wage requirements. Key dates include a non-mandatory walkthrough scheduled for August 5, 2025, a bid submission deadline of August 15, 2025, at 5:00 pm, a bid opening on August 19, 2025, at 9:00 am, and a proposed award date of August 21, 2025. The contract term will run from July 1, 2025, or upon approval, through June 30, 2028.

The procurement includes a mandatory 5% Disabled Veteran Business Enterprise (DVBE) participation goal, with a DVBE Incentive Program offering additional preference points for higher levels of DVBE participation. Small businesses may also be eligible for a five percent preference. Contractors must comply with various state requirements, including the Darfur Contracting Act, California Civil Rights Laws Certification, and disclosure of Generative Artificial Intelligence usage. Insurance requirements are comprehensive, including commercial general liability, professional liability, automobile liability, and workers' compensation. The contract emphasizes small business and disabled veteran business enterprise (SB/DVBE) participation, with potential withholding of funds for non-compliance. While the specific contract amount is not explicitly stated, the Rate Sheet indicates a total estimated contract value of $10,000.00, which covers twice-weekly maintenance services, non-emergency repair services, and parts. The State reserves the right to adjust services based on the Veterans Home's needs and makes no guarantee of actual service volume.