25WS0024 - DVBE ONLY - Water Softener Services

The California Department of Veterans Affairs (CalVet) is soliciting quotes for Water Softener Services specifically for the Veterans Home of California - West Los Angeles, with a targeted solicitation for Disabled Veteran Business Enterprises (DVBE) certified by the Department of General Services. The contract, identified as Solicitation Number 25WS0024, seeks a contractor to provide a manifold array-based water softening system with exchangeable softening cylinder tanks, designed to maintain water quality for the entire facility. Key service requirements include weekly water hardness testing, tank exchanges, system maintenance, and ensuring water hardness remains between 0-3 grains per gallon. Contractors must possess specific licenses (C-55 Water Conditioning or C-36 Plumbing Contractor) and be prepared to conduct routine maintenance, non-emergency repair services, and facility personnel training during standard business hours. The solicitation was advertised on June 4, 2025, with quotes due by June 19, 2025, for a three-year contract term spanning July 1, 2025, through June 30, 2028. Quotes must be submitted via email to Nakea Hammonds, following specific packaging and submittal instructions, with award determined by the lowest responsive responsible quote in accordance with Government Code 14838.5.

This procurement is exclusively reserved for Disabled Veteran Business Enterprises (DVBE), with a strong emphasis on small business participation and compliance with state regulations. Proposers must complete multiple compliance documents, including DVBE Declarations, Darfur Contracting Act Certification, and Commercially Useful Function Certification, demonstrating their ability to perform a meaningful role in the contract. The solicitation requires contractors to verify their DVBE status, with disabled veterans owning at least 51% of the business and being subject to annual tax return submissions. The total estimated contract value is $10,000.00, covering twice-weekly maintenance services, non-emergency repair services, and parts. Additional requirements include maintaining appropriate insurance coverage, complying with prevailing wage regulations, and adhering to Executive Order N-6-22 regarding Russia sanctions. Contractors must also provide a comprehensive set of documentation, including a Payee Data Record, insurance certificates, and civil rights compliance certifications, with potential financial penalties for non-compliance with small business and DVBE participation requirements.