25WS0019 - carpet scrubbing machine maintenance and repair services

The California Department of Veterans Affairs (CalVet) is soliciting bids for Carpet Scrubbing Machine Maintenance and Repair Services (Solicitation No. 25WS0019) across multiple California jurisdictions, including Los Angeles, Orange, Riverside, San Bernardino, and San Diego Counties. The procurement covers comprehensive maintenance services for approximately 10 carpet scrubbers and over 20 upright vacuums at the Veterans Home of California - West Los Angeles, located at 11500 Nimitz Avenue. Required services include quarterly maintenance, semi-annual cleaning, emergency and non-emergency repair services during and outside business hours, with a mandatory two-hour emergency response time. Contractors must be factory-trained or have a minimum of three years of experience maintaining the specified equipment, and will be responsible for all maintenance, repairs, and parts replacements to ensure equipment operational status. Bid submissions are due on July 11, 2025, at 5:00 PM, with a bid opening scheduled for July 14, 2025, at 10:00 AM, and the contract term will run from July 1, 2025, through June 30, 2028.

While there is no mandatory Disabled Veteran Business Enterprise (DVBE) subcontracting goal, the solicitation encourages DVBE participation and includes a DVBE incentive program during bid evaluation. Small businesses may receive a potential 5% preference if certified as small/micro businesses. Bidders must submit comprehensive documentation, including various certification forms demonstrating compliance with state procurement regulations, non-discrimination policies, and drug-free workplace requirements. The total contract value is set at $3,000.00, which includes 12 quarterly maintenance visits, 6 semi-annual cleaning services, 40 hours of non-emergency service, 30 hours of emergency service during business hours, 25 hours of emergency service during non-business hours, and a $3,000.00 allocation for parts over the three-year contract period. New to this solicitation is a requirement for bidders to disclose any use of Generative Artificial Intelligence (GenAI) in their proposal or potential contract deliverables, adding an innovative compliance element to the procurement process.