25WS0014 *DVBE ONLY* Fire Extinguisher & Kitchen Hood Maintenance Services

The California Department of Veterans Affairs (CalVet) is soliciting quotes for Fire Extinguisher, Suppression, and Kitchen Hood Maintenance Services at the Veterans Home of California - West Los Angeles, specifically targeting Disabled Veteran Business Enterprises (DVBE) for contract number 25WS0014. The procurement encompasses comprehensive fire safety services, including maintenance and inspection of 171 fire extinguishers (163 ABC, 7 Halotron, 1 Purple K Dry) and multiple Ansul kitchen hood suppression systems. Services include 12-year, 6-year, and 5-year maintenance cycles, annual fire extinguisher inspections, semi-annual Ansul system maintenance, quarterly kitchen hood cleaning, and quarterly fire extinguisher training for approximately 150 employees and/or residents. The contractor will be responsible for providing all labor, materials, staff, transportation, licenses, and permits necessary to perform these services. Key dates include a mandatory walk-through on May 12, 2025, at 10:00 am, with quotes due by May 21, 2025, at 5:00 pm, and a proposed contract term from July 1, 2025, through June 30, 2028.

The solicitation is exclusively reserved for California-certified Disabled Veteran Business Enterprises (DVBE), with potential withholding of $10,000 from the final payment if DVBE requirements are not met. Bidders must submit numerous attachments, including a Quote Rate Sheet, Payee Data Records, Contractor Certification Clauses, and various declarations and certifications demonstrating compliance with state procurement regulations. The contract includes a $10,000 parts allowance and requires contractors to maintain appropriate insurance coverages, including commercial general liability, professional liability, automobile liability, and workers' compensation. Proposers must be licensed to do business in California and provide factory-trained service technicians. The award will be made to the lowest responsive responsible quote in accordance with Government Code 14838.5, with a preference for disabled veteran-owned small businesses in case of a tie. The estimated total contract value is approximately $10,000, with pricing to be determined and specified in the rate sheet, and contractors must comply with additional provisions including Russia sanctions and generative AI disclosure requirements.