25VS0006**Water Management Plan, Testing and Remediation Services

The California Department of Veterans Affairs (CalVet) is soliciting bids under Invitation for Bid (IFB) 25VS0006 for comprehensive Legionella Water Management Plan, testing, and remediation services at the Veterans Home of California - Ventura, located at 10900 Telephone Road. The contractor shall provide all necessary labor, materials, staff, transportation, licenses, permits, and expenses to develop and implement a comprehensive water management plan, conduct quarterly analytical water sampling from designated locations including therapy tubs, kitchens, ice machines, gyms, resident rooms, cooling towers, and hot and cold water systems, and perform emergency remediation services within 24 hours of positive results. Key deliverables include one comprehensive water management plan update and implementation, twelve quarterly analytical water monitoring and sampling events with results provided within 72 hours, laboratory testing through a California Department of Public Health-licensed and CDC ELITE-certified laboratory, and emergency sampling services available within two hours of notification. Required qualifications include a California Department of Pesticide Regulation-issued Qualified Applicator Certificate, Department of Transportation HazMat certification for chemical delivery drivers, prior experience successfully developing and supporting water management plans in CalVet facilities, and a program team including a Certified Environmental Specialist capable of developing facility water system flow diagrams, conducting risk assessments, and implementing control measures. The contract term commences February 2, 2026, and ends June 30, 2028, with services performed during standard business hours of 7:00 a.m. to 4:30 p.m., Monday through Friday. The non-mandatory facility walkthrough is scheduled for February 17, 2026, at 10:00 a.m., written questions are due by February 19, 2026, at 5:00 p.m. with responses posted by February 23, 2026, at 5:00 p.m., bids are due by February 25, 2026, at 5:00 p.m. via email to contract analyst Ophelia DeOllas, and the public bid opening occurs on February 26, 2026, at 11:00 a.m., with award anticipated on March 2, 2026. Award shall be made to the lowest responsible bidder whose bid complies with all IFB requirements based on submitted bid rate sheets with all-inclusive unit costs for each line item.

The solicitation includes a Disabled Veteran Business Enterprise (DVBE) incentive ranging from one to five percent based on confirmed participation levels, though no DVBE goal is mandatory, and Small Business and Micro-Business preferences of five percent are available to certified entities with a maximum preference adjustment of $50,000. Non-small businesses claiming at least twenty-five percent small business subcontractor participation are also eligible for a five percent preference. The solicitation requires contractors to comply with prevailing wage requirements and submit multiple required documents including a signed Bid Rate Sheet, Payee Data Record (STD 204), Bidder Declaration (GSPD-05-105), Commercially Useful Function (CUF) Certification if applicable, proof of valid California business licensing, certificates of insurance naming the State of California as an additional insured, and a sample invoice demonstrating invoicing format. Additional compliance requirements include certifications regarding Iran contracting restrictions, the Darfur Contracting Act, California Civil Rights Laws for contracts of $100,000 or more, Executive Order N-6-22 Russia Sanctions, and disclosure of any intended use of Generative Artificial Intelligence in service delivery. No specific budget range or award value is disclosed in the available documentation; however, the Bid Rate Sheet indicates that bidders must submit all-inclusive unit costs for the comprehensive water management plan update, quarterly analytical water monitoring and sampling, laboratory testing if not included in quarterly rates, and emergency and follow-up sampling services, with the State reserving the right to modify service needs based on facility requirements. Upon contract completion, the awarded contractor must submit the Prime Contractor's Certification-DVBE Subcontracting Report (STD 817), with $10,000 withheld from final payment until receipt of an accurate report.