25VS0006-_All_Exhibits.pdf

California Department of Veterans Affairs Agreement Number: 25VS0006 Exhibit A - Scope of Work TBD

WATER MANAGEMENT PLAN, TESTING, AND REMEDIATION SERVICES

1. INTRODUCTION/SERVICES

A. Contractor shall provide services to California Department of Veterans Affairs, (CalVet). Contractor shall provide services at the Veterans Home, (Home), located at 10900 Telephone Rd Ventura, CA 93004. Contractor shall provide all labor, materials, staff, transportation, license, permits and every other item of expense necessary, unless otherwise stated, to provide a Legionella Water Management Plan, testing, and remediation services.

Services shall be provided for the Home, upon request and in compliance with terms of this Agreement.

B. All work shall be coordinated and approved by Contract Manager or designated representative. Services shall be performed during standard business hours of 7:00 am to 4:30pm, Monday through Friday, unless otherwise specified. No work is to be performed on State holidays or on an overtime basis unless prior approval is received in writing from the Contract Manager, prior to this work taking place. Any and all services performed outside the scope of this Agreement or not approved by the Contract Manager, or designated representative, will be at the sole risk and expense of the Contractor. The Contractor is not authorized to deliver or commence services until written approval has been obtained from the Contract Manager and the Contractor has received an executed contract from CalVet. Any delivery or service commenced prior to the Contractor obtaining written approval shall be considered voluntary on the part of the Contractor.

C. Contractor must be able to perform the tasks associated with providing services under the scope of their license. Contractor will provide services in accordance with federal and state laws and regulations and CalVet policies.

2. MINIMUM QUALIFICATIONS

All service performed under this Agreement shall be performed by qualified technicians in the employ or under the direction of the Contractor.

The Contracting laboratory shall be licensed (permitted) by the California Department of Public Health (CDPH) for the types of analysis to be performed under this Agreement. The laboratory must also be ELITE certified by the Center for Disease Control (CDC) and must be located in California to facilitate temperature control requirements at delivery.

Contractor must have experience successfully developing and supporting water management plans in other CalVet Homes.

3.

The Contractor shall provide the following services:

A. COMPREHENSIVE WATER MANAGEMENT PLAN

In coordination with the Program Team, the Contractor shall update and implement an existing comprehensive Water Management Plan designed to limit exposure to and the growth of legionella and other opportunistic water borne pathogens. The program is designed to meet the needs of the Home for preventive measures and to ensure prompt response when a positive result is found. Contractor will review and update existing written comprehensive manual for this program. The manual shall be updated on a continuous and as needed basis.

A most recent hard copy shall be kept in Plant Operations and a most recent digital copy on a thumb drive. The Water Management Plan will continue to enacted until the termination of this contract.

1. Program Team

The Water Management Plan shall be implemented and monitored by both the Contractor and the Home.

As part of the program, a program team will be dedicated to designing, implementing, reviewing, and revising the comprehensive program. Members of the team will include at a minimum, the following members: Contractor-provided Certified Environmental Specialist, a second contractor representative, the contributed by the Home may be subject to change based on program and Home requirements.

2. Description of the Home Water Systems It will be the responsibility of the Contractor to develop text and detailed flow diagrams that describe the facility water systems. There must be a flow diagram for the entire facility, as well as individual flow diagrams for each building included in the program. The diagrams should indicate the locations of end-point uses of potable and non-potable water systems, location and purpose of any water processing components, and any other processes that involve the storing, conditioning, cooling, heating, and recirculation of said water.

Key plumbing elements and water fixtures, such as sinks, showers, spas, decorative fountains, drinking fountains, etc., should also be represented. For examples and guidelines, reference the CDC Toolkit and the American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) 188P Standard.

3. Identified Location where Legionella and Other Opportunistic Pathogens Can Grow/Spread It will be the responsibility of the Contractor to develop a risk assessment and to consult the Home in the identification of any high-risk locations. Water systems included in the program must include, but are not limited to, showers, sink faucets, toilets, drinking fountains, ice machines, water heaters, storage tanks, pools, spas, humidifiers, misters, cooling towers, and decorative fountains.

4. Identification of Control Measures and Monitoring Methods/Frequencies It will be the responsibility of the Contractor to consult the Home in the identification of such measures, methods, and frequencies. Reference the CDC Toolkit and the ASHRAE 188P Standard.

5. Establish Intervention Protocols It will be the responsibility of the Contractor to consult the Home in the identification of such protocols. The Contractor must consult the home on protocols pertaining to water access, evacuations, etc.

6. Quarterly Analytical Water Sampling The Contractor and Home will coordinate to collect and prepare water samples for submission to the lab.

The samples will be sent to a laboratory that meets the requirements mentioned in the minimum qualifications section. Samples will be collected quarterly at random points within each of the locations presented in the sample schedule below. Locations and sampling frequency may be subject to change at the discretion of the Home.

SAMPLE SCHEDULE

Location Quarter 1 Quarter 2 Quarter 3 Quarter 4 Number of

Samples Number of Samples

Number of Samples

Number of Samples

Area A Therapy Tub 1 1 1 1 Area A Kitchen, Dining Room, Ice

Machines (2) 4 4 4 4

Area B Gym or Public Restroom 1 1 1 1 Area C Resident Rooms (Sink & Shower) 2 2 2 2 Area D Resident Rooms (Sink & Shower) 2 2 2 2 Cooling Towers (2) 2 2 2 2 Hot & Cold Water Systems 2 2 2 2

TOTAL 14 14 14 14

7. Water Sampling Procedures Contractor shall provide written water sampling collection procedures and provide training to Home staff on how to properly collect samples and prepare them for shipping to the designated laboratory. These procedures will be subject to change based on the the contract term to reinforce proper collection protocols and address any staff turnover.

8. Test Results:

Test results shall be provided to the Home within 72 hours after the testing is performed. Immediate notification to the Home is required for positive test results.

9. Remediation Response Protocol Contractor shall provide, as part of the Water Management plan, a written protocol to address any Legionella positive results that may call for a remediation, depending on the program guidelines. The plan shall be updated as needed and kept in the Plant Operations Office. The response protocol shall include any and all actions that should be implemented in the case of a verified positive result. The response protocol shall include an adequate response time to meet the standard within 24 hours and an onsite representative to facilitate the remediation procedure.

10. The Contractor must supply the chemical, equipment, testing material, and any other pertinent items in order to successfully remediate a location listed on the sampling schedule. Individuals handling the chemical, on behalf of the Contractor, must be properly trained in the handling, transportation, and use of the chemical. The chemical used must be an Environmental Protection Agency (EPA) and California Department of Pesticide Regulation (CalDPR) registered biocide approved for potable water use.

11. Emergency Sampling and Follow-up Sampling Contractor shall provide necessary emergency testing upon request from the Home and if there is verifiable for emergency testing within two (2) hours of telephone notification by the Contract Manager or designee.

When possible, emergency testing shall be performed during standard business hours as specified herein.

The State may, at its discretion, allow access to the facility during non-standard business hours when necessary. Any emergency testing service provided shall be completed the same working day, unless written notification of delay is submitted to the Contract Manager. No additional charges shall be incurred as a result of these tests. They are included in the comprehensive program. Any testing requested outside the scope of this Agreement may incur additional charges presented in a quote to the Home.

12. Documentation and Handling of Samples

Contractor shall provide and use labels and chain-of-custody forms as standard procedure. The labels and forms shall provide and identify space for entry of the following information:

I. Labels

a. Site of project name

b. Sample identification number

d. Sample matrix

e. Date and time samples were collected

f. Preservative(s) used

II. Chain-of-Custody Forms

a. Site or project name

c. Sample identification number

d. Date and time sample collected

e. Number and type of containers

f. Preservative(s) used

g. Type of sample

h. Analysis required

i. Turnaround time requested

j. Remark space for additional information

k. Date and time sample relinquished and received

III. Bacteriological analysis samples shall be collected utilizing appropriate sample collection procedures.

13. Decommissioning and Recommissioning of Buildings and Water Systems Contractor shall assist in developing procedures for decommissioning and recommissioning buildings and water systems that are part of the Water Management Plan.

B. CUSTODY

Contractor must institute procedural safeguards to ensure exclusive custody and safekeeping of all samples and designate individuals responsible for custody of such samples.

C. DISPOSAL OF SAMPLES

Contractor and/or lab will ensure all samples are disposed of according to local, state, and federal regulations.

D. RECOMMNEDATIONS FOR FILTRATION EQUIPMENT, DISINFECTION SYSTEMS, OR OTHER

TREATMENT

The contractor, serving as consultant and subject matter expert, may present recommendations to the home pertaining to the adoption and implementation of certain water treatment solutions such as, but not limited to, point-of-use filtration devices, water disinfection systems, and other solutions that may increase the safety of the end users and overall effectiveness of the Water Management Plan. Such recommendations shall be presented in a separate proposal at the ultimate discretion of the Home.

4. LICENSES, PERMITS, AND CERTIFICATION REQUIREMENTS

Contractor shall ensure all licenses, permits, and certification requirements are verified and current throughout the term of this Agreement.

1) Contractor shall possess a California Department of Pesticide Regulation (CalDPR) issued Qualified

2) Contractor shall have a Department of Transportation (DOT) HazMat certified chemical delivery driver and

DOT/California HighwayPatrol (CHP) approved vehicle for transporting hazardous materials.

All testing as required by this Agreement shall comply with all local, state and federal regulations.

6. WORK AREA

operations as possible.

7. WORKMANSHIP

All work provided by the Contractor shall conform to the latest requirements of Federal, State, City and County regulations. This includes but is not limited to Titles 17, 19 and 22 of the California Code of Regulations. Contractor is responsible for compliance with all applicable laws, codes, rules and regulations on connection with work performed under this Agreement. Any services performed by the Contractor shall be inspected by CalVet after completion. CalVet is solely responsible for determining acceptability of the work performed and the operability of the equipment.

8. INDEPENDENT CONTRACTOR STATUS

Contractor/Providers shall not be considered employee(s) of CalVet and shall not be entitled to any employee benefits from CalVet.

1. Premium Pay, Overtime Pay, or Holiday Pay,

2. Medical Insurance,

3. Vacation or Sick Leave,

4. Compensation, and

5. Other employee benefits.

9. CONTACT INFORMATION

A. The project representatives during the term of this agreement will be:

1. CalVet Home Representative

Veterans Home of CA Ventura Contract Manager:

10900 Telephone Road Ventura, CA 93004 Phone:

Email:

2. Contractor Representative

[TBD]

B. Contract Representatives, addresses, and phone/fax numbers may be changed by issuing a 20-day prior written notification and shall not require a formal amendment to this Agreement. The notifying party shall provide complete contact information for the replacement Contract Representative including, name, title, mailing address, phone/fax numbers, and email address. All other changes require a formal written amendment to this agreement.