25NRW004 - temporary/relief registered nursing (RN), certified nursing assistant (CNA) & licensed vocational nurse (LVN) registry services

The California Department of Veterans Affairs (CalVet) is soliciting bids for Temporary/Relief Registered Nursing (RN), Certified Nursing Assistant (CNA), and Licensed Vocational Nurse (LVN) Registry Services for the Veterans Home of West LA, located at 11500 Nimitz Avenue, Los Angeles. The procurement (Solicitation Number 25NRW004) requires a contractor to provide comprehensive nursing staffing services, including daily shift coverage of 7 CNAs, 1 LVN, and 1 RN during weekday daytime hours, with specified coverage for nights and weekends. Providers must have minimum qualifications including 6 months of recent experience, current licenses/certifications, and electronic medical records system proficiency. The contractor must ensure 85% of requested disciplines are hired and ready to work within 7 days of contract award, with staffing available 24/7 including weekends and holidays. Bid submissions are due by March 6, 2025, at 5:00 pm, with a bid opening scheduled for March 7, 2025, at 10:00 am. The question period runs until February 26, 2025, with responses due by February 28, 2025. The contract term is set to run from July 1, 2024 (or upon approval) through June 30, 2027.

The solicitation includes a Disabled Veteran Business Enterprise (DVBE) program with a 0% participation goal, but offers incentives ranging from 1-5% based on DVBE participation levels. Small and Micro businesses can receive a 5% preference, not to exceed $50,000 for any bid. Bidders must submit various certifications, including Commercially Useful Function certification, Darfur Contracting Act compliance, Contractor Certification Clauses, Russia sanctions verification, and a Generative AI technology disclosure. The rate sheet indicates estimated hours of 62,400 for CNAs and 18,700 each for LVNs and RNs across day and night shifts, with all-inclusive hourly rates required for each position and shift. While no specific incumbent vendor is mentioned, the contract emphasizes strict requirements for provider qualifications, including health clearances, background checks, HIPAA compliance, and adherence to patient privacy and infection control protocols. The state notes there is no guarantee of actual service hours, and the total contract amount will be calculated based on the submitted rates, with the possibility of adjustments based on the Veterans Home's needs.