25LS0017 - Pre-Employment Annual Physicals Services IFB

The California Department of Veterans Affairs (CalVet) has issued Invitation for Bid (IFB) No. 25LS0017 for Pre-Employment Annual Physicals Services at the William J. "Pete" Knight Veterans Home in Lancaster, California. The solicitation seeks a contractor to provide comprehensive physical examination services, including medical history review, vital signs assessment, vision and musculoskeletal evaluation, tuberculosis skin testing, and optional vaccinations (Hepatitis B, Influenza, MMR, Tdap, and Varicella). The contractor must maintain a physical location within 30 miles of the facility and schedule services within seven calendar days of referral, with all work performed during standard business hours. Key deliverables include completing and submitting health screening forms (LIC503, CalHR Pre-Employment Health Medical Report, and TB Screening Questionnaire) immediately upon service completion. The bid was posted on December 2, 2025, with written questions due by December 10, 2025 at 5:00 PM, and bid responses due by December 19, 2025 at 5:00 PM via email. The contract will be awarded to the lowest responsible bidder who complies with all IFB requirements, with evaluation based on submitted documentation including the Bid Rate Sheet, Payee Data Record, Bidder Declaration, and various certifications.

The solicitation includes mandatory Disabled Veteran Business Enterprise (DVBE) participation of 3 percent, with an incentive program offering bid adjustments of 3 to 5 percent based on confirmed DVBE participation levels. A 5 percent Small Business/Micro-business preference is also available to certified small businesses, with a maximum preference adjustment of $50,000. Bidders must be properly organized business entities and provide federal employee identification numbers, California corporation numbers, and current business licensing documentation. The contract term extends from September 1, 2025 through August 31, 2028, with potential for a 12-month extension. The rate sheet indicates estimated quantities of 450 basic physicals, 300 TB skin tests (Step 1), 75 TB skin tests (Step 2), 75 chest X-rays, and 150 doses of each specified vaccine. Contractors must maintain professional liability insurance with limits of $1,000,000 per occurrence and $3,000,000 aggregate, and comply with HIPAA regulations and California Code of Regulations. The State will withhold $10,000 from the final payment until receipt of an accurate DVBE Subcontracting Report, ensuring compliance with set-aside requirements.